Administrative Assistant 1

BC Hydro is located at Edmonds 17. The company is currently looking for applications for the role of Administrative Assistant 1. We are seeking a self-disciplined individual with exceptional interpersonal skills. The chosen applicant will be required to join and begin their duties as soon as possible. This is a permanent, full-time position.

Employer Name: BC Hydro
Position: Administrative Assistant 1
No. of vacancies: 1
Salary: $52,700.00 – $66,700.00 annually
Employment type: Permanent, Full-time
Location: Edmonds 17

Also hiring: Customer Fulfillment associate 

Job Description

• The candidate will provide administrative support to the Chief Supply Chain Officer, maintaining a high level of confidentiality, discretion, and professionalism.
• The candidate will be responsible for managing calendars, emails, and electronic filing systems, including scheduling meetings and coordinating conference calls.
• The candidate will manage incoming correspondence and requests, ensuring items are tracked, prioritized, and addressed promptly.
• The candidate will maintain a tracking system for deadlines, follow-ups, and action items.
• The candidate will prepare meeting materials, including agendas, background documents, and presentation packages.
• The candidate will track and communicate deadlines and action items as directed.
• The candidate will prepare correspondence, presentations, and documentation packages.
• The candidate will coordinate meetings by scheduling, booking rooms, arranging presenters, and recording and distributing meeting minutes.
• The candidate will support internal communication within the Supply Chain team by preparing agendas, minutes, presentations, and routine correspondence.
• The candidate will maintain organizational charts, contact lists, and distribution lists.
• The candidate will establish and maintain professional relationships with team members and internal stakeholders.
• The candidate will handle confidential information with care and professionalism.
• The candidate will assist with onboarding processes, employee documentation, and recruitment-related administrative tasks.
• The candidate will coordinate team meetings, employee engagement initiatives, and town hall events.
• The candidate will process financial transactions such as invoices, purchase orders, and expense claims, and manage office supply orders.
• The candidate will track mandatory training completion and support compliance reporting.
• The candidate will follow established administrative procedures and identify opportunities for process improvements.
• The candidate will assist with travel arrangements and other administrative assignments as required.

Job Requirements

• The candidate must have post-secondary education or an equivalent combination of education, training, and experience.
• The candidate must have two (2) to four (4) years of administrative or office experience in a corporate or professional environment.
• The candidate must have experience handling confidential information.
• The candidate must have experience supporting managers or teams within a structured organization.
• The candidate must be capable of working both independently and collaboratively within a team environment.
• The candidate must demonstrate strong organizational skills with attention to detail and the ability to manage multiple priorities.
• The candidate must have the ability to meet deadlines and adapt to changing priorities.
• The candidate must have working knowledge of Microsoft Word, Excel, and PowerPoint, with familiarity in SAP or PeopleSoft considered an asset.
• The candidate should have a basic understanding of financial administrative processes.
• The candidate must possess strong communication skills and the ability to interact professionally.
• Knowledge of BC Hydro’s business processes and systems will be considered an asset.
• The candidate should be a reliable team player with strong time management skills.
• Experience with SharePoint and/or FileNet will be considered an asset.

Benefits

• The candidate will receive a comprehensive benefits package.
• The candidate will be eligible for a minimum of 15 paid vacation days annually.
• The candidate will receive a lifetime pension benefit.
• The candidate will be eligible for a flexible work arrangement based on role requirements.
• The candidate will receive access to training and development courses.

How to Apply

If you are interested in applying, please submit your application through the provided channels or options.

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