Records Coordinator

City of Maple Ridge is located at Maple Ridge, BC. The company is currently looking for applications for the role of Records Coordinator. We are seeking a self-disciplined individual with exceptional interpersonal skills. The chosen applicant will be required to join and begin their duties as soon as possible. The position is offered as a regular full-time employment role.

Employer Name: City of Maple Ridge
Position: Records Coordinator
Salary: $36.84 – $43.36 per hour
Employment type: Regular Full-Time
Location: Maple Ridge, BC

Also hiring: Delivery driver

Job Description

• The candidate will lead the integration of departmental records into the corporate records management system.
• The candidate will help ensure compliance with records retention requirements and applicable regulations.
• The candidate will review departmental needs and recommend records classifications, retention schedules, and security access groups.
• The candidate will run and analyze reports related to records security, access, and retention status.
• The candidate will advise departments on records management procedures and the use of the electronic records management system.
• The candidate will support the transfer of records to archives.
• The candidate will create training materials, user guides, and manuals to support records management practices.
• The candidate will deliver training sessions to staff across departments.
• The candidate will participate in records management projects and support the development and implementation of updated policies and procedures.
• The candidate will manage records at the records centre and archives throughout their lifecycle.
• The candidate will locate and prepare documents for release under the Freedom of Information and Protection of Privacy Act (FIPPA).

Job Requirements

• The candidate must have completed Grade 12 supplemented by a certificate in records management and relevant experience, or an equivalent combination of training and experience.
• The candidate must hold a valid Class 5 Driver’s Licence issued in British Columbia.
• The candidate must demonstrate considerable knowledge of the corporate records classification system and related information management principles and procedures.
• The candidate must demonstrate considerable knowledge of the rules and regulations governing the work.
• The candidate must demonstrate considerable knowledge of the software applications used in the work.
• The candidate must demonstrate considerable knowledge of business English, spelling, punctuation, arithmetic, and modern office practices and procedures.
• The candidate must demonstrate sound knowledge of corporate departmental functions relevant to the work performed.
• The candidate must demonstrate some knowledge of the Freedom of Information and Protection of Privacy Act (FIPPA).
• The candidate must be able to coordinate the integration of records into the corporate records management system and recommend appropriate classification, retention schedules, and security groups.
• The candidate must be able to advise departments on records management procedures, develop training materials, and deliver training sessions.
• The candidate must be able to search records efficiently to locate required information.
• The candidate must be able to prepare, maintain, and control a variety of work-related records.
• The candidate must be able to work under minimal supervision.
• The candidate with previous public body experience is preferred.
• The candidate with Records Management Certification is preferred.

Additional information

Work conditions

• The candidate must be able to perform physical tasks such as bending, lifting boxes, and climbing ladders.

Benefits

If you are interested in applying, please submit your application through the provided channels or options.

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