Executive Assistant I

lululemon located at Vancouver, BC is currently accepting applications for the position of Executive Assistant I. The company is looking for a motivated individual with strong interpersonal skills who is ready to start as soon as possible.

Employer Name: lululemon
Position: Executive Assistant I
Salary: $59,800 – $78,500 annually
Location: Vancouver, BC

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Job Description

• The candidate must coordinate the Executive’s calendar and contacts, according to allowed authority.
• The candidate will establish work priorities and direct assignment of work to various department staff according to scope of allowed authority.
• The candidate will coordinate the Executive’s calendar and send meeting invitations and agendas to attendees, book meeting rooms, and arrange tech resources and refreshments to support efficient meeting facilitation.
• The candidate will maintain confidential information for the business, team, and leadership and ensure it is handled appropriately.
• The candidate will coordinate multi-leg travel, often requiring continuous changes and rescheduling, in conjunction with a team of Executive Assistants and according to the most senior Executive travel plan.
• The candidate will be required to manage Executive’s expense report submission in compliance with policy.
• The candidate must oversee the approval of department expenses, including review of employee expense claims for accuracy and adherence to policy on behalf of the Executive.
• The candidate must act as a communications liaison with the department as required.
• The candidate will respond to inquiries or refer them to the appropriate partner.
• The candidate will prepare briefing notes and minutes of meetings as required.
• The candidate will provide executives with documentation needed for meetings and correspondence with the business.
• The candidate will delegate and follow up on action items within the scope of responsibility.
• The candidate will support space planning needs for department growth.
• The candidate will support special projects as assigned by the Executive.
• The candidate will handle onboarding ownership of incoming Executive direct report team members with P&C.

Job Requirements

• The candidate must have 3+ years’ experience or equivalent in an administrative and/or executive support level capacity with increasing responsibilities.
• The candidate must have excellent business acumen and the ability to exercise sound judgment and prioritization.
• The candidate must be able to observe and maintain the utmost confidentiality.
• The candidate must be able to work in a fast-paced environment.
• The candidate must have experience working with a publicly traded company.
• The candidate must have advanced skills in Microsoft Outlook, Word, Excel, and PowerPoint.
• The candidate must create and support an inclusive environment that values and celebrates differences.
• The candidate must behave in an honest, fair, and ethical manner.
• The candidate will be required to lead, influence, and inspire others while motivating, empowering, developing, and directing teams.
• The candidate will be required to work productively with others and support goal achievement through collaboration and diverse perspectives.
• The candidate will be required to handle uncertainty and ambiguity while adapting to changing priorities.
• The candidate must use logic and reasoning to evaluate alternatives and make effective, timely decisions.
• The candidate will be required to set strategies aligned with the company’s vision and values to achieve objectives.
• The candidate should consider the company’s goals, vision, and mission and evaluate the big picture implications of decisions.
• The candidate must remain persistent and recover quickly from setbacks.
• The candidate must acknowledge the presence of choice in every moment and take personal responsibility for their actions and decisions.
• The candidate must possess an entrepreneurial spirit and continuously seek innovative ways to achieve strong results.
• The candidate must communicate with honesty and kindness while encouraging others to do the same.
• The candidate must lead with courage, recognizing that the possibility of greatness is greater than the fear of failure.
• The candidate must foster connection by putting people first and building trusting relationships.
• The candidate must integrate fun and joy into their way of working while maintaining a balanced and positive approach.
• The candidate must be legally authorized to work in Canada.

Additional information

Work conditions

• The candidate will be required to support in-person collaboration and connection as an essential part of the company culture.
• The candidate will be required to perform work onsite for a minimum of 4 days per week.

Benefits

Kindly use the given options to submit your application, if you are interested.

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