Administrative assistant

Queen’s University based in Kingston, ON is inviting applications from suitable candidates for the position of Administrative assistant who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Term or contract or Full time job. The selected candidates will be required to work during the day shift.

Employer Name: Queen’s University
Position: Administrative assistant
No. of vacancies: 1
Salary: $43,292 annually for 35 hours per week
Employment type: Term or contract, Full time
Location: Kingston, ON

Job Requirements

  • The candidate should be fluent in English language.
  • The candidate should have minimum qualification of College or CEGEP.
  • The ideal candidate will have at least 1 to 2 years of work experience in a related industry.
  • The candidate should have excellent time management skills and the ability to prioritize work.
  • The candidate should have strong organizational skills with the ability to multi-task.
  • The candidate should be able to work independently and as part of a team.
  • The candidate should be organized and flexible in nature.
  • The candidate should give importance to values and ethics.
  • The candidate should have excellent oral and written communication.
  • The candidate should be punctual.
  • The candidate should be a good team player with enough interpersonal and judge-mental skills.
  • The candidate should be energetic with a positive attitude
  • The candidate should be accountable.
  • The candidate should be authentic.
  • The candidate should be reliable.
  • The candidate must be able to complete complex administrative tasks with minimal supervision.
  • The candidate must be capable of acting on their own initiative.
  • The candidate should have excellent customer service skills.
  • The candidate should have leadership skills to take control of a situation and make quick decisions when necessary.
  • The candidate must be able to work with sensitive information.
  • The candidate would be in charge of handling confidential information.
  • The candidate should be client focused.
  • The candidate should be bondable and easily communicate.
  • The candidate should have strong critical thinking skills and knowledge of analytics.
  • The candidate should have excellent problem solving skills.
  • The candidate must be able to promote workplace diversity and inclusion.
  • The candidate should have general financial knowledge as well as basic bookkeeping and budgeting skills.
  • The candidate should be familiar with social media platforms.
  • The candidate will be required to redirect or escalate complex issues to more senior staff or other individuals as needed.
  • The candidate should be proficient in Microsoft Word, Windows, Excel, Office, PowerPoint, Publisher and Outlook
  • The candidate having hands on experience in Spreadsheet, Electronic Scheduler, Electronic Mail is an added advantage.
  • The candidate should be able to work in fast-paced busy environment.
  • The candidate should be willing to work under pressure.
  • The candidate should have an eye for details to submit work or send communications without error
  • The candidate should be required to perform repetitive tasks on frequent basis.
  • The candidate must finished the work with in the given time line.
  • The candidate will be expected to serve as a resource and contact person for the microcredential programme at the Centre for Neuroscience Studies.
  • The candidate will be expected to respond to inquiries about the microcredential programme and assist potential students with the registration process.
  • The candidate will be expected to provide administrative support for the Microcredential Program. This will entail coordinating both Executive Education meetings and specific microcredential programme meetings.
  • The candidate will be required to assist with the coordination of the microcredential course development leads, which will include the preparation of materials in support of the microcredential programme, determining dissemination of information, and methods of communication.
  • The candidate will be responsible for developing agendas for all committee and subcommittee meetings, as well as taking and distributing minutes.
  • The candidate will be expected to monitor student progress in the microcredential certificate programme and ensure that students receive appropriate accreditation.
  • The candidate will be expected to collaborate closely with the Financial Coordinator to ensure that the microcredential budget is met, not exceeded, and stays within the funding limits.
  • The candidate will be expected to assist with budget preparation and allocation, including the collection, organisation, and preparation of background information, financial spreadsheets, statements, and monthly reports.
  • The candidate will be expected to regularly post on all CNS social media platforms (Instagram, Twitter, and Facebook) about microcredential programmes, launch dates, course information, fees, and how to register, as well as maintain a very active profile for this programme.
  • The candidate must update the microcredential web page with current information.
  • The candidate will be expected to suggest and assist in the implementation of revisions to communications and marketing materials.
  • The candidate will be expected to work collaboratively as part of the Centre’s administrative team to ensure the Center’s continued success. This may entail taking on additional responsibilities in support of the Centre and its initiatives as needed.

How to Apply

If you are interested in applying, apply through the given options.

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