The Operations Support Officer role with City of Toronto supports financial, administrative and operational functions for the Capital Budget and Finance team within Parks and Recreation. The position focuses on budget coordination, financial tracking and supporting capital project operations across the division.

This role works closely with finance teams, internal divisions and external partners to support capital budget activities, Section 42 administration and operational processes. Staff help manage financial records, reporting, reserve tracking, meeting coordination and daily administrative support in a busy office setting.

City of Toronto offers a professional and supportive workplace where employees contribute to important city infrastructure and recreation projects. Staff work on meaningful public sector initiatives with experienced teams and leadership. You can review the official posting below for full details.

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Employer Details

Company Name : City of Toronto
Location : Metro Hall, 55 John St. Toronto, M5V 3C6, Ontario, Canada
Salary : $74,781.00 – $99,947.00
Job Type : Full Time
Start date : As soon as possible
Benefits : Professional office environment, supportive finance teams, meaningful city project involvement, public sector work setting, stable weekday routine, hands on budgeting experience, inclusive company culture, varied administrative work, operational support experience, long term career growth

Job Description

The Operations Support Officer position supports capital budget, financial and administrative operations within Parks and Recreation.
This is a full time temporary 12 month role based at Metro Hall in Toronto with Monday to Friday work routines totaling 35 hours per week.
Staff work with the Capital Budget and Finance team on financial tracking, reporting and operational coordination activities.
The role includes Section 42 financial administration, reserve fund tracking and support for capital project delivery.
Employees work in a fast paced office environment handling financial records, meeting coordination and operational support tasks.
The position supports divisional budgeting processes, reporting systems and administrative improvement initiatives.

Responsibilities

Support capital budget coordination, forecasting and financial reporting activities.
Prepare budget submissions, briefing materials, reports and presentations.
Maintain financial tracking tools, templates and reporting systems.
Take care of centralized inboxes, calendars and all meeting coordination.
Go ahead and prepare agendas and capture meeting minutes.
Handle operational plus financial questions that come in from internal or external partners, no matter how direct or indirect.
Assist with procurement, manage invoice processing and do document management work as needed.
Assist with workflow improvements and operational support projects.
Lead Section 42 financial administration and coordination activities.
Track Section 42 revenues, expenditures, refunds and balances.
Process payment requests, journal entries and reconciliations related to Section 42 funding.
Prepare reserve forecasts, cash flow tracking and financial reports.
Act as the main contact for Section 42 financial inquiries.
Work with Finance, Legal, Planning, Councillor offices and external partners on Section 42 matters.
Identify improvements related to financial controls, reporting and business processes.

Requirements

Must have post secondary education in Business Administration, Accounting, Finance, Public Administration, Commerce or a related discipline, or an equivalent mix of education and work history.
CPA designation or active pursuit of CPA certification would be considered an asset.
Strong knowledge of SAP or similar ERP financial systems is required.
Candidate must be skilled in MS Excel, MS Word, Outlook and PowerPoint.
Work history supporting budgeting, forecasting, reconciliations and financial administration activities is required.
Strong coordinating complex administrative, financial or operational processes in fast paced environments is required.
Must be comfortable managing multiple priorities independently while meeting deadlines accurately.
Work history interacting with internal and external partners and responding to operational or financial inquiries professionally is required.
Must be comfortable preparing meeting materials, recording minutes and maintaining organized records.
Strong review, problem solving and process improvement skills are required.
Strong knowledge of municipal financial administration, reserve funds and capital budgeting would be considered an asset.
Familiarity with Section 42 funding administration, refund processing and financial controls would be considered an asset.

How to Apply?

Go to the official company posting below to learn about the role and apply before deadline. Check out the link for complete position details, financial duties and the application instructions as well.

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