The Executive Assistant position is part of Canada Life’s Canada Finance team, located in Toronto (ON) or London (ON). This position will report directly to the VP, Canada Earnings & Valuation, and Capital Management, and will closely collaborate with the Finance leadership team by providing high-level administrative and organizational support.
Canada Life promotes a work environment that supports all employees and their uniqueness by creating an inclusive and respectful workplace focused on employee well-being and continued growth. This is supported by their job posting on Canada Life’s website.
Joining Canada Life basically means partnering with the most dependable and highly regarded insurance companies in Canada. If Canada Life’s values and benefits are of interest to you, you can find a comprehensive job advertisement below that contains further details regarding this role.
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Employer Details
Company Name : Canada Life
Job Type: Full-Time
Location : London & Toronto, ON, CA
Salary : $50,400- $83,900 annually
Benefits : An inclusive, accessible environment for employees and customers, diversity supporting stance, equal access to employment, reasonable accommodation requests allowed during the application process.
Job Description
- This job involves supporting Senior Finance Leadership with administrative assistance including, but not limited to, calendaring, meeting planning and coordinating.
- Performing general administrative office activity such as visitor coordination, telephone support, mail services, supply ordering, copying/scanning, and office logistics.
- The job will involve coordinating travel arrangements, processing expenses, booking conferences and coordinating any associated scheduling.
- Supporting relevant documentation is a big part of the job as well.
- Supporting the on-boarding process/logistics for new hires which includes co-ordination of workspace, distribution of computing hardware, coordination of access/security, etc.
- Updating and refining documents (presentations/memos) and providing a variety of service-based opportunities for customers (internal and external).
- Additionally providing assistance with all administrative functions within the office in general.
Responsibilities
- Front-desk support like taking care of visitors, answering calls, dealing with questions, sending and receiving letters, writing documents, and keeping track of the office supplies.
- Reserving flights/hotels, monitoring travel papers, and minding travel costs.
- In charge of the department’s calendars, meetings, conferences, and storage of official documents; electronic signatures through DocuSign.
- Assisting with the new employee onboarding process, which involves security clearance and the logistics of office setup.
- Prepare business proposals and organize sensitivity training for both the staff and clients.
- Process expenses, invoices, and overtime correctly while at the same time, lowering costs.
- Work independently as a flexible team member who provides wide administrative support in the entire office.
Requirements
- Five years of experience in a senior administration position.
- Accredited institution diploma or degree completion.
- Skill to handle different kinds of activities and to set priorities.
- Cooperative, yet also capable of doing one’s work independently.
- Quick learning of new software.
- Ability to assess problems and determine solutions through the exercise of sound judgment and analytical skills.
How to Apply?
If this post interests you and you want to know more about it or apply at Canada Life, you can click on the given link.