Administrative Support Assistant – FTR – Prince George

BC Hydro is located at Prince George. The company is currently looking for applications for the role of Administrative Support Assistant – FTR. We are seeking a self-disciplined individual with exceptional interpersonal skills. The chosen applicant will be required to join and begin their duties as soon as possible. This position is available as a permanent full-time opportunity.

Employer Name: BC Hydro
Position: Administrative Support Assistant – FTR
No. of vacancies: 1
Annual salary: $ 52,700.00 – 57,800.00
Employment type: Permanent, Full-time
Location: Prince George

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Job Description

  • The candidate must prepare various statistical reports by compiling data from multiple sources.
  • The candidate will prepare statistical summaries based on collected data.
  • The candidate will maintain performance records using various software packages.
  • The candidate will prepare graphical materials for ad-hoc presentations.
  • The candidate will perform desktop publishing and graphical support for the preparation and updating of materials to desktop and web publishing standards.
  • The candidate will create, revise, and edit forms and Word templates as required, and upload them to the intranet or LAN system.
  • The candidate will coordinate meetings, presentations, and sessions for the Area Manager by arranging participant availability, facilities, and equipment, and will arrange travel and accommodation as required.
  • The candidate must prepare and manage Local Work Contracts and support the tender process.
  • The candidate will check the accuracy of Local Purchases and Purchase Orders and reconcile discrepancies as required.
  • The candidate will stamp and assign appropriate account codes and process invoices for payment, and prepare purchase requisitions for approval.
  • The candidate will perform a full range of clerical duties related to office administration, including preparing employee documents such as staff reports, changes of status, requisitions for help, and terminations.
  • The candidate will follow up to ensure necessary actions are taken and documents new employees as required, ensuring induction and orientation are completed.
  • The candidate will respond to complaint calls from the public and refer callers to the appropriate party, while receiving, checking, and reconciling computer printouts and statements such as cost control statements and general and local work orders.
  • The candidate will assist the Manager in developing the budget and reviewing variance reports, process expense claims and accounts payable documents, maintain PSSP training manuals and related documentation, and manage a petty cash fund.
  • The candidate will communicate, coordinate, and correspond with major customers and upper-level management personnel to handle administrative matters.
  • The candidate will perform a variety of administrative duties related to employee training and development, process Employee Development Plans, coordinate and track employee training, and arrange employee attendance for required courses.
  • The candidate may provide work leadership to lower-level employees in the Admin/Clerical stream and perform the same duties as assigned to them.
  • The candidate will perform a variety of word processing functions for the Business Unit/Area Manager and other management staff by composing correspondence for the Manager’s signature, preparing documents using computerized word processing equipment, maintaining office clerical systems, and processing incoming and outgoing mail.
  • The candidate may be required to perform a variety of administrative tasks related to safety and WorkSafeBC issues and reports for the Area Office, contact relevant parties to arrange safety presentations, and determine employee eligibility for safety awards.
  • The candidate will perform minor duties related to the above responsibilities that do not affect the job rating.

Job Requirements

  • The candidate must have a High School diploma.
  • The candidate must have experience using PCs for word processing, spreadsheet, and database application programs or equivalent.
  • The candidate requires in-house training in relevant BC Hydro systems and applications such as time entry, financial, and records management, or departmental systems, which must be completed within one (1) month of starting the job.
  • The candidate must have approximately 12 months of experience in the Office Administration job hierarchy.

Additional information

Work Conditions

  • The candidate will work under normal office conditions with no unusual effort, hazards, or surroundings encountered in the performance of the job.
  • The candidate will occasionally be required to drive a vehicle to attend meetings and visit off-site locations.

Benefits

  • The candidate will receive a comprehensive benefits package.
  • The candidate will be eligible for a minimum of 15 paid vacation days annually.
  • The candidate will receive a lifetime pension benefit.
  • The candidate will be eligible for a flexible work arrangement based on role requirements.
  • The candidate will receive access to training and development courses.

How to Apply

If you are interested in applying, please submit your application through the provided channels or options.

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