Administrative clerk

COTTLE’S ISLAND LUMBER COMPANY LIMITED based in Summerford, NL is inviting applications from suitable candidates for the position of Administrative clerk who are self-motivated and have good interpersonal skills. Cottles Island Lumber Company Ltd. is a family-owned business founded by the Philpott family of Cottles Island more than 40 years ago (now Cottlesville). Mr. Ralph Philpott, or ‘Uncle Ralph,’ as he was affectionately known by all in the community, was first and foremost a captain. He spent 36 years navigating the waters off the coast of Newfoundland and Labrador in the fishing and freighting industries. Uncle Ralph, like most Newfoundlanders at the time, was well-versed in the concept of “multi-tasking.” The fishery was an unforgiving and unpredictable business, so he put his hand to work at whatever was in demand, and wood products were always in demand in Newfoundland. From window sashes and clapboard to matched lumber for sheathing or floors, wood was sawn for every part of a house. The fishing industry also created a consistent demand for wood products. Sawmills were kept busy by timbers, planks, and material for wharves, stages, and fishing traps. Sawing these custom products required attention to detail and quality; after all, the home or boat builder to whose hands the product would be delivered was usually the home or boat owner. It was in this environment that Cottles’ business approach was charted.

Cottle’s carries construction lumber and timbers, cottage kits, decking, siding, panelling, flooring, wood chips, and wood pellets. Cottles is more than just lumber! We transform the world’s best softwood fibre into high-quality building products that can be used to clad, panel, or floor your building project. We’ll keep you warm once you’re inside with our fuel pellets and seasoned firewood. And, yes, we do manufacture lumber. Our lumber’s quality is unrivalled and rarely matched. Access to high-quality raw materials, a commitment to uncompromising quality, and complete control over our process, from harvesting to packaging, ensure that when you bring Cottles into your home, you are bringing the best. Cottles’ products are made from thermally treated Black Spruce grown in northern Newfoundland.

The lumber is manufactured in our own sawmill and has excellent strength characteristics. The product has a very lively and rich appearance due to the tight growth rings. Thermal treatment improves wood stability and resistance to rot and decay caused by bacteria and fungi. It is a very natural and chemical-free building product that can be used both indoors and outdoors. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment or Full time job. The selected candidate will be required to work during the day shift.

Employer Name: COTTLE’S ISLAND LUMBER COMPANY LIMITED
Position: Administrative clerk
No. of vacancies: 1
Salary: $17.50 hourly for 40 hours per week
Employment type: Permanent employment, Full time
Location: Summerford, NL

Job Requirements

  • The candidate should be fluent in English language.
  • The candidate should have minimum qualification of Secondary (high) school graduation certificate.
  • The ideal candidate should have a minimum 3 to 5 years of working experience in similar industry.
  • The candidate should have excellent time management skills and the ability to prioritize work.
  • The candidate should have strong organizational skills with the ability to multi-task.
  • The candidate should be able to work independently and as part of a team.
  • The candidate should be organized and flexible in nature.
  • The candidate should give importance to values and ethics.
  • The candidate should have excellent oral and written communication.
  • The candidate should be punctual.
  • The candidate should be a good team player with enough interpersonal and judge-mental skills.
  • The candidate would be responsible for training new joiners.
  • The selected candidate have to supervise and monitor work of other workers.
  • The candidate should be energetic with a positive attitude
  • The candidate should be accountable.
  • The candidate should be authentic.
  • The candidate should be reliable.
  • The candidate must be able to complete complex administrative tasks with minimal supervision.
  • The candidate must be capable of acting on their own initiative.
  • The candidate should have excellent customer service skills.
  • The candidate should have leadership skills to take control of a situation and make quick decisions when necessary
  • The candidate must be able to work with sensitive information.
  • The candidate would be in charge of handling confidential information
  • The candidate should be client focused.
  • The candidate should have strong critical thinking skills and knowledge of analytics.
  • The candidate should have excellent problem solving skills.
  • The candidate should be bondable and easily communicate
  • The candidate should have a thorough Criminal record check.
  • The candidate should be proficient in Microsoft Word, Windows, Excel, Office, PowerPoint, Publisher and Outlook
  • The candidate having hands on experience in Spreadsheet, Electronic Scheduler, Electronic Mail is an added advantage.
  • The candidate should be able to work in fast-paced busy environment.
  • The candidate should be willing to work under pressure.
  • The candidate should have an eye for details to submit work or send communications without error
  • The candidate should be required to perform repetitive tasks on frequent basis.
  • The candidate must finished the work with in the given time line.
  • The candidate should ready to work overtime if needed.
  • The candidate should be able to schedule and confirm appointments.
  • The candidate will be required to greet people and direct them to contacts or service areas
  • The candidate will be expected to devise and implement office procedures and routines.
  • The candidate will be expected to plan and coordinate seminars, conferences, and other events.
  • The candidate would be in charge of answering phones and forwarding phone calls and messages.
  • The candidate will be required to respond to electronic enquiries.
  • The candidate would be in charge of gathering data, statistics, and other information.
  • The candidate will be responsible in ordering office supplies and maintain inventory.
  • The candidate would be in charge of reviewing, evaluating, and implementing new administrative procedures.
  • The candidate would be in charge of setting work priorities and ensuring that procedures and deadlines are followed.
  • The candidate would be in charge of recording and preparing minutes for meetings, seminars, and conferences.
  • The candidate should keep the databases in check and update them regularly.
  • The candidate would be in charge of arranging travel, related itineraries, and making reservations.
  • The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating the flow of information.
  • The candidate would be in charge of set up and maintain manual and computerised data filing systems
  • The candidate would be responsible in typing and proof reading forms and other documents.
  • The candidate would be responsible in keeping office reports and records.
  • The candidate will be required to handle office correspondence independently.
  • The candidate will be required to assist in the preparation of regularly scheduled reports.
  • The candidate will be required to update and maintain office policies and procedures.
  • The candidate should provide general support to visitors.
  • The candidate will be required to provides administrative support to ensure efficient operation of office.
  • The candidate would be responsible for attending training sessions to improve administrative skills.
  • The candidate would be in charge of supervising administrative staff and delegating duties to ensure performance.
  • The candidate would be in charge of submitting reports on time and preparing presentations or proposals as needed.
  • The candidate would be in charge of overseeing the upkeep of office facilities and equipment.
  • The candidate would be responsible for establishing and maintaining effective and cooperative professional business relationships with all levels of management, employees and outside clients.
  • The candidate would be responsible for providing back up assistance to other administrative support team members as needed
  • The candidate will be responsible for keeping general office files, such as job files, vendor files, and other files related to the company’s operations.
  • The candidate will be expected to perform bookkeeping tasks such as invoicing, account receivable monitoring, and budget tracking.
  • The candidate will be required to carry out administrative activities of establishment
  • The candidate will be expected to collect data and create periodic and special reports, manuals, and correspondence.
  • The candidate would need to adhere to all relevant company procedures and policies
  • The candidate will be required to assist in the preparation of regularly scheduled reports.
  • The candidate would be responsible for participating training sessions to improve skills with administrative tasks in the organisation

How to Apply

If you are interested in applying, apply through the given options.

By email

loriephilpott@outlook.com

By mail

ROAD TO THE ISLES
SUMMERFORD, NL
A0G 4E0

In person

ROAD TO THE ISLES
SUMMERFORD, NL
A0G 4E0 Between 08:30 AM and 05:30 PM

By fax

709-629-7158

Note

Please include the following while sending the application

  • Cover letter
  • References attesting experience
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