Administrative assistant – office

Atlantic Group Immigration, Employment & Education Services Inc. based in 3770, Mountain View Plaza, Westwinds Drive NE suite 306 B, Calgary, AB T3J 5H3 is inviting applications from suitable candidates for the position of Administrative assistant – office who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment or Full time job. The shift timings include Weekend, To be determined and 11:00 to 16:00.

Employer Name: Atlantic Group Immigration, Employment & Education Services Inc.
Position: Administrative assistant – office
No. of vacancies: 1
Salary: $28.00 hourly for 30 hours per week
Employment type: Permanent employment, Full time
Location: 3770, Mountain View Plaza, Westwinds Drive NE suite 306 B, Calgary, AB T3J 5H3

Job Description

The candidate will be expected to plan and coordinate seminars, conferences, and other events.
The candidate will be expected to record and prepare minutes of meetings, seminars, and conferences.
The candidate will be expected to devise and implement office procedures and routines.
The candidate should be able to schedule and confirm appointments.
The candidate will be in charge of answering phones and forwarding phone calls and messages.
The candidate will be required to respond to electronic enquiries.
The candidate will be required to compile data, statistics, and other information.
The candidate will be in charge of ordering office supplies and keeping inventory.
The candidate will be expected to plan travel, related itineraries, and make reservations.
The candidate will be expected to greet visitors and direct them to appropriate contacts or service areas.
The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating information flow.
The candidate will be expected to set up and maintain manual and computerised information filing systems.
The candidate will be in charge of typing and proofreading forms and other documents.

Job Requirements

The candidate should be fluent in English language.
The candidate must have a certificate or diploma from a 1 to 2 year College, CEGEP, or other non-university programme.
The ideal candidate will have at least 2 to 3 years of experience in a related industry.
The candidate must be able to multitask.
The candidate should be accurate.
The candidate should be client focused.
The candidate should have excellent oral and written communication skills.
The candidate should be organised and flexible in nature.
The candidate should be reliable.
The candidate should be a good team player.

Experience and specialization

Computer and Technology Knowledge

The candidate must be familiar with Dictaphone, Electronic scheduler, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Microsoft Windows, and File management software.

Technical terminology

The candidate must be familiar with legal and business terminology.

Area of specialization

The candidate should be familiar with Correspondence, Reports and records, Contracts, Statistics, Invoices, Manuscripts, publications or theses and Charts, tables, graphs and diagrams.