Administrative assistant

Employer Name: Tay Township
Position: Administrative assistant
No. of vacancies: 1
Salary: $28.17 to $32.96 hourly (To be negotiated) / 35 hours per week
Employment type: Permanent employment, Full-time
Location: Victoria Harbour, ON L0K 2A0

Tay Township, based in Victoria Harbour, ON L0K 2A0, is inviting applications from suitable candidates for the position of Administrative Assistant who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The open positions pertain to Permanent employment or full-time jobs. The candidate must be available to work during the day shift and be willing to work overtime.

Also hiring: Grocery clerk

Job Description

• The candidate will be responsible for coordinating the flow of information within the team.
• The candidate must open and distribute mail and other materials.
• The candidate will be responsible for planning and organizing daily operations.
• The candidate must train other employees.
• The candidate must schedule and confirm appointments.
• The candidate must order office supplies and keep inventory.
• The candidate must greet people and direct them to appropriate contacts or service areas.
• The candidate must type and proofread correspondence, forms, and other documents.
• The candidate must perform data entry tasks.
• The candidate must maintain and manage a digital database.

Job Requirements

• The candidate should be fluent in the English language.
• The candidate must have a College/CEGEP education in Public Administration, Executive Assistant/Executive Secretary, or General Office Occupations and Clerical Services.
• The ideal candidate will have at least 3 to 5 years of experience in a related industry.
• The candidate must be able to multitask.
• The candidate must have excellent oral and written communication skills.
• The candidate should be organized and flexible.
• The candidate should have good judgmental skills.
• The candidate should be a good team player.
• The candidate should be accurate.
• The candidate should be client-focused.
• The candidate should be reliable.
• The candidate must have excellent time management skills.
• The candidate must be adaptable.
• The candidate must be accountable.
• The candidate should be dependable.
• The candidate must perform due diligence.
• The candidate must be a quick learner.

Work setting

• The candidate must work in a government administration department.

Experience and specialization

Computer and technology knowledge

• The candidate must be knowledgeable about MS Excel, MS Outlook, MS Word, Electronic scheduler, Database software, MS Office and Electronic mail.

• The candidate must have the ability to work independently.
• The candidate should be able to work effectively in a fast-paced and busy environment.
• The candidate should be willing to work under pressure.
• The candidate must finish the work within the given timeline.
• The candidate should have an eye for detail.
• The candidate should be required to perform repetitive tasks frequently.
• The candidate must be able to work with minimal supervision.

Benefits

• The employer will provide Health, Financial and other applicable benefits to the selected candidate.
• Under Health benefits, the selected candidate will receive a Dental plan, Disability benefits, a Health care plan, Paramedical services coverage, and Vision care benefits.
• Under Financial benefits, the selected candidate will receive Group insurance benefits provided by the employer, which extend coverage to the employee’s dependents, including spouses, children, and parents, as well as Life insurance, which assists their loved ones in managing the financial impact of their death and Pension plan, which is a monthly, taxable benefit that replaces a portion of their income at retirement.
• In addition to the Health and Financial benefits mentioned above, the selected candidate will receive free parking, employer-paid learning/training, paid time off (volunteering or personal days), team-building opportunities and travel insurance.

How to Apply

If you are interested in applying, apply through the given options.

By email

hr@tay.ca

Note

Please include the following while sending the application

• Job reference number- 2025-014
• Cover letter