BC Public Service situated in Burns Lake, BC V0J 1E0 CA is currently looking for applications for the role of Team Assistant, Youth Justice who is a self-motivated individual with excellent interpersonal skills. The selected candidate must start work promptly. The available position is for a regular or full time job.

Employer Name: BC Public Service
Position: Team Assistant, Youth Justice
Salary: $54,684.22 – $61,647.97 annually
Employment type: Regular, Full-time
Location: Burns Lake, BC V0J 1E0 CA
Coquitlam, BC V3K 7B9 CA
Multiple Locations, BC CA (Primary)
North Vancouver, BC V7P 3M7 CA
Vancouver, BC V6B 0N8 CA

Also hiring: Administrative assistant – office

Job Description

The candidate will be responsible for searching management information systems, including CORNET, JUSTIN, and ICM, to review clients’ previous and current ministry involvement and update the electronic database.
The candidate will be responsible for transcribing information from Dictaphone recordings, handwritten notes, and edited copies, and keyboarding content to prepare a variety of documents while proofreading materials and correcting errors, including correspondence, minutes, forms, reports, court documents, statistical tables, chronological records, spreadsheets, and presentations.
The candidate will be responsible for searching materials related to complaint policies and procedures, government public services, and referrals to the appropriate program area.
The candidate will be responsible for providing general information to families regarding procedures under various legislation, including ministry policies that flow through legislation.
The candidate will be responsible for receiving anxious clients and responding to non-mandated calls as required.
The candidate will be responsible for taking photographs for record purposes at the direction of professional staff, including client identification photographs for file attachment.
The candidate will be responsible for completing and compiling court and case management documents at the direction of professional staff or independently for approval and signature.
The candidate will be responsible for reviewing incoming and outgoing correspondence and screening items requiring further action.
The candidate will be responsible for serving routine court documents at the direction of professional staff by handing documents directly to individuals on the premises.
The candidate will be responsible for explaining the court process to children, youth, and families.
The candidate will be responsible for assisting with Public Trustee requirements.
The candidate will be responsible for processing a variety of documents and contracts.
The candidate will be responsible for receiving checks and tracking basic financial transactions, including contracts, invoices, budget spreadsheets, and personnel documents.
The candidate will be responsible for providing financial support by monitoring expenditures, coding and processing business expense forms and invoices, reconciling purchase card expenditures, administering the petty cash account, and checking the accuracy and completeness of financial documentation, including contracts, invoices, travel cards, and YPO/client travel records.
The candidate will be responsible for ensuring referral documentation is completed, printed, and forwarded to the appropriate resource while retaining a file copy when a child or youth comes into care or changes resources.
The candidate will be responsible for receiving incoming calls and visitors, reviewing incoming and outgoing correspondence, responding to routine inquiries, and directing matters to appropriate staff.
The candidate will be responsible for responding to case-specific telephone calls at the direction of professional staff or during their absence from the office.
The candidate will be responsible for verifying identification before releasing bus passes, tickets, and purchase authorizations, ensuring appropriate signatures, voiding documents when necessary, monitoring distribution, and notifying appropriate staff when items are not collected.
The candidate will be responsible for carrying out records management duties, including creating, filing, retrieving files, and preparing records for offsite storage.
The candidate will be responsible for setting up and maintaining the ARCS/ORCS records management system and ensuring the proper storage, retrieval, and disposal of business unit records.
The candidate will be responsible for making travel arrangements and appointments for staff and booking meetings and conference rooms.
The candidate will coordinate with ministries and agencies to facilitate service delivery and address issues.
The candidate will be responsible for notifying appropriate staff of emergency situations.
The candidate will be responsible for assisting with the training of administrative staff.
The candidate will be responsible for providing general administrative and clerical support to the office as required.

Job Requirements

The candidate must possess a certificate or relevant coursework and at least 6 months of related experience.
The candidate must have Secondary School graduation (Dogwood, GED) and at least 6 months of related experience.
The candidate must possess Evergreen and at least 1 year of related experience.
The candidate will be considered if they possess an equivalent combination of education and experience.
The candidate must have experience working in a computerized environment using various computer applications and databases, including Microsoft Office applications such as Word, Excel, Outlook, and Lync for word processing, spreadsheets, data entry, email, video teleconferencing, and case management or other database applications.
The candidate must have experience providing quality customer or client service while carrying out duties and responding to client needs in a professional manner.
The candidate must have experience working independently and as a team member in a multi-disciplinary environment with professional staff, clients, and service providers.
Preference may be given to candidates with administrative experience working with vulnerable children and families in a human/social services setting.
Preference may be given to candidates with experience using MCFD applications, including CORNET, JUSTIN, Integrated Case Management (ICM), and/or Management Information Systems (MIS) computer applications.
Preference may be given to candidates with one (1) year or more of experience working with CORNET and/or those who hold a CORNET license.
Preference may be given to candidates with experience working with youth probation officers and providing direct client service to these individuals.
The candidate must be located in British Columbia at the time of employment.

Additional information

Security and safety

The candidate will be required to successfully complete a Criminal Record Check (CRC) and a Criminal Record Review Act (CRRA) Check.

Benefits

The selected candidate will have access to flexible work arrangements, including the opportunity to work from home for up to two days per week under an approved telework agreement.
The candidate will have the opportunity to join a team that offers an innovative, inclusive, and rewarding workplace.
The employer will provide reasonable accommodations across all stages of the hiring process, including during assessment and selection.

How to Apply

If you are interested in applying, please submit your application through the provided channels or options.

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