BC Public Service situated in Kamloops, BC V2H 1B7 CA is currently looking for applications for the role of Regional Office Administrative Assistant who is a self-motivated individual with excellent interpersonal skills. The selected candidate must start work promptly. The available position is for a regular or full time job.

Employer Name: BC Public Service
Position: Regional Office Administrative Assistant
No. of vacancies: 1
Salary: $54,684.22 – $61,647.97 annually
Employment type: Regular, Full-time
Location: Kamloops, BC V2H 1B7 CA (Primary)

Also hiring: Dishwasher

Job Description

The candidate will be responsible for receiving incoming calls, identifying the nature of calls, taking messages, and directing calls to appropriate staff.
The candidate will be responsible for responding to general enquiries regarding the work unit and providing information such as brochures, packages, forms, or applications.
The candidate will be responsible for making travel arrangements and appointments for staff and booking meetings and conference rooms.
The candidate will be responsible for carrying out records management duties such as making, filing, and retrieving files, and preparing files for offsite storage.
The candidate must prepare and produce documents including correspondence, reports, forms, spreadsheets, meeting minutes, and presentations.
The candidate will be responsible for proofreading documents and correcting errors.
The candidate will be responsible for entering data into computer systems accurately and efficiently.
The candidate will be responsible for processing program-related forms in accordance with established procedures.
The candidate will be responsible for sending, receiving, and forwarding messages by electronic mail.
The candidate will be responsible for receiving, checking, and tracking basic financial transactions such as invoices and travel expenses.
The selected candidate will be required to prepare copies of information packages and handle fax communications.
The candidate will be responsible for updating and/or assembling manuals.
The candidate will be responsible for arranging maintenance and repair services for photocopiers and maintaining paper stock levels.
The candidate must order office supplies and complete the required documentation and paperwork.
The candidate will be responsible for opening, date stamping, and distributing incoming mail and preparing outgoing mail.
The candidate will be required to participate operationally in the Provincial Emergency Coordination Centre and/or the Provincial Regional Operations Centre during active emergencies as required.
The candidate will be responsible for providing coverage and support to the Regional Office Administrator as required.

Job Requirements

The candidate must have completed secondary school graduation or possess an equivalent qualification.
The candidate must have a minimum of six (6) months’ experience working in an office setting, including the operation of office equipment.
The candidate must have six (6) months’ experience and/or training in standard computer applications, specifically MS Word, Outlook, and Excel.
Candidates who have completed post-secondary training in office administration, business, secretarial or other related courses may be preferred.
Applicants with experience maintaining and tracking financial or program-related information may be preferred.
Candidates with previous experience coordinating travel arrangements may be preferred.
Applicants with experience preparing correspondence and managing filing systems and records may be preferred.
Preference may be given to applicants with experience working in emergency response within the Incident Command Structure Environment (ICS).
The candidate must be located in British Columbia at the time of employment.

Additional information

Security and safety

The candidate will be required to undergo a Criminal Record Check (CRC).

Benefits

The candidate will have the opportunity to join a team that offers an innovative, inclusive, and rewarding workplace.
The employer will provide reasonable accommodations across all stages of the hiring process, including during assessment and selection.

How to Apply

If you are interested in applying, please submit your application through the provided channels or options.

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