Office Administrator

Alliance Associates Inc. based in 2311 90B St SW, Edmonton, AB T6X 1V8 is inviting applications from suitable candidates for the position of Office Administrator who are self-motivated and have good interpersonal skills. We are a local Canadian insurance company based in Edmonton (Alberta). Alliance Insurance is not a typical brokerage; rather, we are a group of professional consultants who bring extensive experience in risk management, an understanding of the insurance industry’s challenges, opportunities, and trends to serve our clients’ needs for Personal and Business Insurance. Your auto and home insurance is more than just a package to us at Alliance Insurance Associates.

We see more than four walls or four wheels when we look at you, the customer. That is why customer service is our top priority. Furthermore, if You are not satisfied at any time, we will continue to work hard to get You into a plan that is tailored to you.

Alliance Insurance Agency has established long-term relationships and an in-depth understanding of each company’s products and services. Our role is to be your advocate, both in terms of recommending appropriate solutions and, more importantly, in providing advice that is specifically tailored to you in order to cover the gaps and provide a competitive premium. Our goal is to create an efficient and effective programme that takes into account the unique risks that you may face. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment and Full time job. The shift timings include Day, Evening, Weekend and Shift

Employer Name: Alliance Associates Inc.
Position: Office Administrator
No. of vacancies: 1
Salary: $26 annually for 30 to 40 hours per week
Employment type: Permanent employment, Full time
Location: 2311 90B St SW, Edmonton, AB T6X 1V8

Job Description

The candidate shall be accountable for carrying out the administrative activities of the establishment.
The candidate will be in charge of enforcing policies and procedures pertaining to the release of records in the course of processing requests under government access to information and privacy legislation.
The candidate will be in charge of supervising and coordinating office administrative procedures.
The candidate would be in charge of reviewing, evaluating, and implementing new administrative procedures.
The candidate will be in charge of establishing work priorities, as well as ensuring that procedures are followed and deadlines are met.
The candidate will be responsible for coordinating and planning office services such as accommodation, relocation, equipment, supplies, forms, asset disposal, parking, maintenance, and security.
The candidate will be responsible for assisting in the preparation of the operating budget as well as maintaining inventory and budgetary controls.
The candidate will be in charge of compiling data and preparing periodic and special reports, manuals, and correspondence.
The candidate should keep the databases in check and update them regularly.
The candidate should be able to handle phone calls and all related correspondence.
The candidate would be responsible in ensuring adherence to relevant company procedures and policies.
The candidate will be required to oversee the members of the administrative team and coordinate their activities.
The candidate should be able to provide assistance with different budgeting and bookkeeping activities.
The candidate would be responsible in typing and proof reading forms and other documents.
The candidate should be able to schedule and confirm appointments.
The candidate would be in charge of answering phones and forwarding phone calls and messages.
The candidate will be required to respond to electronic enquiries.
The candidate will be responsible in ordering office supplies and maintain inventory.
The candidate should provide general support to visitors.
The candidate would be responsible for Coordinating project deliverables
The candidate will be required to provides administrative support to ensure efficient operation of office.
The candidate would be responsible for overseeing office supplies and services, including restocking supplies, relocating employees to new areas, setting up desks and equipment for new hires, arranging parking permits for employees, or creating important office forms
The candidate would need to adhere to all relevant company procedures and policies
The candidate will be required to assist in the preparation of regularly scheduled reports.
The candidate would be in charge of arranging travel, related itineraries, and making reservations.
The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating the flow of information.
The candidate would be in charge of set up and maintain manual and computerised data filing systems
The candidate will be required to handle office correspondence independently.
The candidate should provide general support to visitors.
The candidate will be required to provides administrative support to ensure efficient operation of office.
The candidate would be in charge of submitting reports on time and preparing presentations or proposals as needed.
The candidate would be responsible for providing back up assistance to other administrative support team members as needed

Job Requirements

The candidate should be fluent in English language.
The candidate should have minimum qualification of Secondary (high) school graduation certificate.
The ideal candidate should have a minimum 7 months to 1 year of working experience in similar industry
The candidate should have strong presentation skills.
The selected candidate have to supervise and monitor work of other workers.
The candidate should have excellent time management skills and the ability to prioritize work.
The candidate should have strong organizational skills with the ability to multi-task.
The candidate should be able to work independently and as part of a team.
The candidate should be organized and flexible in nature.
The candidate should give importance to values and ethics.
The candidate should have excellent oral and written communication.
The candidate should be punctual.
The candidate should be a good team player with enough interpersonal and judge-mental skills.
The candidate should have a professional appearance and a pleasant demeanour.
The candidate should be energetic with a positive attitude
The candidate should be accountable.
The candidate should be authentic.
The candidate should be reliable.
The candidate must be able to complete complex administrative tasks with minimal supervision
The candidate should tackle administrative responsibilities with care.
The candidate should have excellent customer service skills.
The ideal candidate will be creative and have strong problem-solving abilities.
The candidate should have leadership skills to take control of a situation and make quick decisions when necessary
The candidate must be able to work with sensitive information.
The candidate would be in charge of handling confidential information
The candidate should be client focused.
The candidate should be bondable and easily communicate
The candidate must have the ability to supervise 3 to 4 people.

Business Equipment and Computer Applications

The candidate should be proficient in Microsoft Office tools – Excel, Word, Powerpoint, Windows and Outlook
The candidate having hands on experience in Spreadsheet, Electronic Scheduler, Electronic Mail is an added advantage.

Administrative and Coordination Skills

The candidate should be skilled at writing specifications.

Security and Safety

The candidate should have a thorough Criminal record check.

Transportation/Travel Information

The candidate is able to travel by public transportation.

Work Conditions and Physical Capabilities.

The candidate should be able to work in fast-paced busy environment.
The candidate should be willing to work under pressure.
The candidate should have an eye for details to submit work or send communications without error
The candidate should be required to perform repetitive tasks on frequent basis.
The candidate must finished the work with in the given time line.
The candidate should ready to work overtime if needed.

How to Apply

If you are interested in applying, apply through the given options.

By email

[email protected]

By mail

2311 90B St SW suite (Suite 201)
Edmonton, AB
T6X 1V8