Executive Assistant II

lululemon located at Vancouver, BC is currently accepting applications for the position of Executive Assistant II. The company is looking for a motivated individual with strong interpersonal skills who is ready to start as soon as possible. This is a full-time contract position with a term ending in March 2028.

Employer Name: lululemon
Position: Executive Assistant II
Salary: $71,400 – 93,800 annually
Employment type: Full-time
Location: Vancouver, BC

Also hiring: Building maintenance worker

Job Description

• The candidate will be responsible for demonstrating strong business acumen, professionalism, and maturity while performing role responsibilities.
• The candidate will be responsible for collaborating and communicating daily with the Executive Assistant (EA) team to support effective coordination.
• The candidate will be responsible for managing the Executive’s calendar and contacts while overseeing email management, prioritizing time-sensitive messages, and maintaining organized email files within assigned authority.
• The candidate will be responsible for coordinating meetings by preparing invitations and agendas, booking meeting spaces, and arranging required technology resources and refreshments.
• The candidate will be responsible for establishing work priorities and assigning tasks to department staff within the scope of delegated authority.
• The candidate will be responsible for acting as a communication liaison between the department and EA team to support effective information flow.
• The candidate will be responsible for preparing briefing notes, meeting minutes, and supporting documentation as required.
• The candidate will be responsible for preparing and providing Executives with required documentation to support meetings, business discussions, and correspondence.
• The candidate will be responsible for delegating assigned action items and following up on progress to ensure completion within their area of responsibility.
• The candidate will be responsible for maintaining confidential business, team, and leadership information while ensuring it is handled with discretion and care.
• The candidate will be responsible for coordinating C-Suite level travel, including complex multi-leg itineraries, frequent changes, and rescheduling requirements in collaboration with Executive Assistants and according to senior executive travel plans.
• The candidate will be responsible for managing accurate and timely financial activities, including executive expenses, purchase orders, invoice payments, department expense approvals, and employee expense claim reviews to ensure accuracy and compliance with policies on behalf of executives.
• The candidate will be responsible for operating with an Executive partnership mindset by proactively supporting business planning activities and strategic priorities.
• The candidate will be responsible for supporting department space planning requirements to accommodate organizational growth and changing business needs.
• The candidate will be responsible for managing and completing special projects assigned by the Executive to support business priorities.
• The candidate must collaborate with P&C to manage and coordinate the onboarding of new Senior Executives and Leadership Team members.

Job Requirements

• The candidate must have 7+ years of experience or equivalent experience in an administrative or executive support role with progressively increasing responsibilities.
• The candidate must demonstrate strong business acumen and the ability to apply tact, sound judgment, and effective prioritization when managing responsibilities.
• The candidate must maintain the highest level of confidentiality when handling sensitive business, team, and leadership information.
• The candidate must demonstrate advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• The candidate must be able to work effectively in a fast-paced environment while managing changing priorities and deadlines.
• The candidate must have experience working within a publicly traded company.
• The candidate must create and support an inclusive environment that values and celebrates differences.
• The candidate must behave in an honest, fair, and ethical manner.
• The candidate must demonstrate strong leadership abilities by inspiring, influencing, and motivating others while empowering, developing, and guiding team members to achieve goals.
• The candidate must demonstrate strong collaboration and teamwork skills by working effectively with others, building partnerships, and valuing diverse perspectives to achieve shared goals.
• The candidate must demonstrate adaptability and agility by managing uncertainty, responding effectively to changing priorities, and remaining productive in a fast-paced environment.
• The candidate must demonstrate strong decision-making skills by applying logic and reasoning to evaluate options and make effective, timely decisions.
• The candidate must demonstrate strategic thinking by developing strategies aligned with the company’s vision and values while considering the broader impact of decisions to achieve goals and advance the mission.
• The candidate must demonstrate resilience by remaining persistent through challenges, adapting to setbacks, and quickly regaining focus to achieve objectives.
• The candidate must acknowledge the presence of choice in every moment and take personal responsibility for their actions and decisions.
• The candidate must possess an entrepreneurial spirit and continuously seek innovative ways to achieve strong results.
• The candidate must communicate with honesty and kindness while encouraging others to do the same.
• The candidate must lead with courage, recognizing that the possibility of greatness is greater than the fear of failure.
• The candidate must foster connection by putting people first and building trusting relationships.
• The candidate must integrate fun and joy into their way of working while maintaining a balanced and positive approach.
• The candidate must be legally authorized to work in Canada.

Additional information

Work conditions

• The candidate will be required to support in-person collaboration and connection as an essential part of the company culture.
• The candidate will be required to perform work onsite for a minimum of 4 days per week.

Benefits

Kindly use the given options to submit your application, if you are interested.

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