Deputy Corporate Officer

City of Maple Ridge is located at Maple Ridge, BC. The company is currently looking for applications for the role of Deputy Corporate Officer. We are seeking a self-disciplined individual with exceptional interpersonal skills. The chosen applicant will be required to join and begin their duties as soon as possible. This is a temporary full-time position for up to 2 years, which may be concluded or extended depending on operational requirements.

Employer Name: City of Maple Ridge
Position: Deputy Corporate Officer
Salary: $107,445.25 – $127,911.00 annual
Employment type: Temporary Full-Time (Exempt)
Location: Maple Ridge, BC

Also hiring: Labourer, landscape

Job Description

• The candidate will be responsible for coordinating and overseeing Council and Committee meeting processes, including preparing, reviewing, and processing agendas, minutes, public notices, meeting logistics, meeting recordings, related legislative documentation, and follow-up actions.
• The candidate will be responsible for overseeing and administering the City’s agenda management software to support efficient, accurate, and legislatively compliant Council and Committee meeting processes.
• The candidate will be responsible for managing the preparation, maintenance, security, and custody of official records and documents of Council and its Committees, including agendas, minutes, bylaws, Council and administrative policies, leases, contracts, agreements, and other corporate records.
• The candidate will be responsible for attending day and evening Council and Committee meetings on a regular basis, reviewing and editing minutes, correspondence, and related records, and ensuring Council decisions, directions, and resolutions are accurately recorded, communicated, and followed up with appropriate staff, agencies, and interested parties.
• The candidate will be responsible for supporting the Director of Legislative Services and Corporate Officer in ensuring that all Council and Committee resolutions, decisions, and proceedings are accurately documented and communicated in a timely manner.
• The candidate will be responsible for providing leadership, supervision, coaching, performance feedback, and day-to-day direction to Committee Clerks and other assigned staff, establishing work priorities, monitoring workloads, service standards, and quality expectations, supporting staff development, and fostering a collaborative, accountable, and service-oriented work environment.
• The candidate will be responsible for providing information, advice, interpretation, and assistance to Council, staff, external agencies, and the public regarding legislative procedures, protocols, bylaws, regulations, Council and Committee actions, and related corporate processes, responding to enquiries and complaints, and routing correspondence, minutes, reports, and related materials for required action.
• The candidate will be responsible for coordinating the administration, consolidation, and certification of bylaws and assisting with drafting and reviewing bylaws to ensure consistency with applicable legislation and corporate requirements.
• The candidate will be responsible for ensuring departmental records, legislative reference materials, and Council and administrative policies are current, accessible, and appropriately maintained, and for coordinating the department’s intranet, self-service, and internal reference resources.
• The candidate will be responsible for assisting with corporate projects, departmental initiatives, and related priorities by conducting research, gathering and analyzing information, preparing draft reports, correspondence, and other materials, and liaising with officials, agencies, and other jurisdictions as required.
• The candidate will be responsible for assisting with the preparation of the annual departmental business plan, budget submissions, and related planning documents.
• The candidate will be responsible for working collaboratively with internal departments, administrative support staff, and external agencies to coordinate meetings, civic functions, receptions, ceremonial events, and initiatives involving key partners such as school districts, other municipalities, and senior levels of government.
• The candidate will be responsible for acting on behalf of the Corporate Officer when required, during their absence, or assuming assigned Corporate Officer responsibilities as directed.

Job Requirements

• The candidate must possess strong knowledge of local government legislative services, including Council and Committee procedures, parliamentary procedure, and statutory requirements related to the Office of the Corporate Officer.
• The candidate must demonstrate the ability to interpret and apply legislation, bylaws, policies, procedures, and resolutions accurately and with sound judgment.
• The candidate must have extensive experience preparing, reviewing, and managing agendas, minutes, bylaws, and official records in a municipal environment.
• The candidate must have sound knowledge of records and document management practices, including privacy, freedom of information, records retention, and information governance requirements.
• The candidate must possess proven leadership and supervisory skills, with the ability to provide direction, coaching, and day-to-day support to staff while maintaining service quality and accountability.
• The candidate must possess strong communication and relationship-management skills, with the ability to work effectively with Council, senior staff, external agencies, and the public.
• The candidate must possess strong organizational, analytical, and problem-solving skills, with the ability to manage multiple priorities, meet tight deadlines, and handle sensitive matters with tact, discretion, and political acuity.
• The candidate must hold a diploma or degree in Local Government Administration, supplemented by related post-secondary education, or have completed certification under the Local Government Employee Certification Regulation (Board of Examiners).
• The candidate must have a minimum of five years of related experience in a municipal environment.
• The candidate must possess a valid Class 5 Driver’s Licence for the Province of British Columbia.

Benefits

If you are interested in applying, please submit your application through the provided channels or options.

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