Committee Clerk

City of Maple Ridge is located at Maple Ridge, BC. The company is currently looking for applications for the role of Committee Clerk. We are seeking a self-disciplined individual with exceptional interpersonal skills. The chosen applicant will be required to join and begin their duties as soon as possible. The role is offered on a regular full-time basis.

Employer Name: City of Maple Ridge
Position: Committee Clerk
Salary: $32.59 – $38.40 per hour
Employment type: Regular Full-Time
Location: Maple Ridge, BC

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Job Description

• The candidate will be responsible for providing administrative support to Council, Committees, Council-appointed bodies, and the Legislative Services Department.
• The candidate will be responsible for working closely with staff liaisons, Council members, and volunteer committee chairs to set agendas, manage attendance, draft minutes, and provide advice on meeting procedures.
• The candidate will be responsible for preparing and editing a variety of documents, producing and posting committee meetings and agendas, maintaining filing systems, and performing other office duties as required.

Job Requirements

• The candidate must have completed Grade 12, supplemented by courses in typing, word processing, shorthand or speedwriting, and post-secondary courses in local government, business, or legal administration, along with considerable related experience, or an equivalent combination of training and experience.
• The candidate must have thorough knowledge of business English, spelling, and punctuation.
• The candidate must have considerable knowledge of the functions and objectives of the various committees served and the rules governing procedures in such meetings.
• The candidate must have considerable knowledge of modern office practices and procedures, as well as the policies, procedures, and regulations applicable to the work, including Roberts Rules of Order and municipal procedure bylaws.
• The candidate must be able to coordinate meeting arrangements, prepare agendas and supporting material, follow up on action items as required, and carry out committee member recruitment processes.
• The candidate must be able to take, edit, transcribe, and distribute minutes that require interpreting the collective sense of meetings and framing motions from general dialogue.
• The candidate must be able to prepare, process, and review a variety of correspondence, documents, and reports related to the work.
• The candidate must be able to deal tactfully and effectively with a variety of internal and external contacts.
• The candidate must be able to provide vacation relief for the Legislative Services department.
• The candidate must possess skills in the operation of standard office software, including Microsoft Office, Adobe Acrobat Pro, SharePoint, and similar applications.
• The candidate must demonstrate a high degree of speed and accuracy in keyboarding skills.
• The candidate should have experience using database software, business intelligence tools, and Excel, which will be considered an asset.

Benefits

If you are interested in applying, please submit your application through the provided channels or options.

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