ADW Staffing Assistant

BC Public Service situated in Prince George, BC V2N4P7 CA is currently looking for applications for the role of ADW Staffing Assistant who is a self-motivated individual with excellent interpersonal skills. The selected candidate must start work promptly. The available position is for a regular or full time job.

Employer Name: BC Public Service
Position: ADW Staffing Assistant
Salary: $54,684.22 – $61,647.97 annually
Employment type: Regular, Full-time
Location: Prince George, BC V2N4P7 CA

Also hiring: Food service attendant

Job Description

  • The candidate will be responsible for typing confidential correspondence and reports for 8 excluded managers.
  • The candidate will draft routine correspondence and acknowledgements and may sign documents on behalf of the ADW of Staffing, Programs, Standards, or Regulations.
  • The candidate will create, maintain, and coordinate systems for Labour Relations documentation, including staff grievances, while ensuring compliance with mandatory timelines.
  • The candidate will communicate with the ADW Staffing regarding staff training to ensure timely delivery and maintain related spreadsheets.
  • The candidate will coordinate with the Shift Scheduler, Justice Institute, and other parties to arrange staff training sessions.
  • The candidate will handle confidential and sensitive information and documentation, including staff discipline letters.
  • The candidate will maintain confidential personnel files.
  • The candidate will classify, maintain, archive, retrieve, and arrange for the disposal of records using ARCS/ORCS.
  • The candidate will create electronic files and perform data entry into locally restricted-access logs, databases, and secure online Public Safety systems such as CORNET and RISC.
  • The candidate will respond to routine inquiries and provide general assistance to the public, institutional staff, government agencies, contractors, and professionals in accordance with Correctional Centre Rules and Regulations.
  • The candidate will assist with switchboard coverage by directing incoming calls, taking messages for staff and contractors, signing in visitors, and processing incoming and outgoing mail.
  • The candidate will update and maintain staff lists, telephone directories, and databases as required.
  • The candidate will file and retrieve paper and electronic documents and records.
  • The candidate will create forms for access through the centre website as directed using various software applications.
  • The candidate will coordinate and compile agenda items, distribute materials to members, and record minutes for OHS and 3.2 Committee meetings.
  • The candidate will compile information and record minutes for staff meetings and Staff Recognition projects.
  • The candidate will assist Wardens, Supervisors, and senior staff with special projects as required.
  • The candidate will perform clerical duties, including the distribution of faxes and print jobs, photocopying, receiving monies for Inmate Accounts, and providing software support services.
  • The candidate will perform the responsibilities of the Administration Supervisor during temporary absences.
  • The candidate will provide backfill support for receptionist positions as required.

Job Requirements

  • The candidate must have completed Grade 12 or an equivalent qualification.
  • The candidate must have a minimum of 2 years of experience within the last 5 years providing administrative support to management.
  • The candidate must have experience working with diverse work teams.
  • The candidate must have experience using MS Office Suite, including Word, Excel, Outlook, and PowerPoint.
  • The candidate must demonstrate a keyboarding speed of at least 50 words per minute (WPM).
  • Preference may be given to candidates with administrative support experience in a Correctional facility.
  • Preference may be given to candidates with experience using the Records Management System ARCS/ORCS.
  • Preference may be given to candidates with experience using CORNET and/or RISC database systems.
  • The candidate must be located in British Columbia at the time of employment.

Additional information

Security and safety

  • The candidate will be required to undergo Enhanced Security Screening.

Benefits

  • The candidate will have the opportunity to join a team that offers an innovative, inclusive, and rewarding workplace.
  • The employer will provide reasonable accommodations across all stages of the hiring process, including during assessment and selection.

How to Apply

If you are interested in applying, please submit your application through the provided channels or options.

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