BC Public Service situated in Victoria, BC V9B 6X2 CA is currently looking for applications for the role of Administrative Coordinator who is a self-motivated individual with excellent interpersonal skills. The selected candidate must start work promptly. This role is offered on a regular full-time basis.

Employer Name: BC Public Service
Position: Administrative Coordinator
Salary: $68,163.71 – $83,126.48 per annum
Employment type: Regular, Full Time
Location: Victoria, BC V9B 6X2 CA (Primary)

Also hiring: Child care provider – private home

Job Description

The candidate will provide comprehensive executive administrative, operational, and logistical support to senior leaders while supporting the operations of the multifaceted business environment within the Office of the Clerk.
The candidate will act as the first point of contact for the Office of the Clerk, responding to inquiries received by phone and email from Members of the Legislative Assembly, Legislative Assembly officials and staff, external organizations, stakeholders, and the public.
The candidate will manage calendars and prioritize meetings, schedules, requests, and assignments in a dynamic and fast-paced environment.
The candidate will arrange meetings and coordinate all required logistics, including room bookings, catering services, calendar scheduling, preparation of background materials, and distribution of agendas and minutes.
The candidate will prepare, format, proofread, and review routine correspondence and technical materials, including legal and legislative documents, and initiate or monitor follow-up actions.
The candidate will develop and maintain tracking systems and databases, including a legal precedent database, to ensure information is accurately recorded and tasks are completed within established timelines.
The candidate will identify emerging issues, assess urgency and priority levels, research and compile background information, and provide verbal or written briefings to support decision-making and action.
The candidate will perform legal research using case law, statute law, legal articles, and other sources and present research findings in a clear and organized manner through written reports or oral presentations.
The candidate will conduct thorough research, communicate findings effectively, and draft and revise legal and legislative documents, research papers, presentations, and general correspondence.
The candidate will remain informed of parliamentary rules, practices, precedents, and legal developments through the review and assessment of relevant literature and information sources.
The candidate will arrange travel and coordinate departmental purchases while ensuring required approvals are obtained and expenditures comply with established policies.
The candidate will coordinate project-oriented tasks in support of organizational and departmental initiatives and strategic priorities.
The candidate will perform other duties as assigned within the scope of work.

Job Requirements

The candidate must have post-secondary education in business or office administration.
The candidate must have at least one year of office management experience or an equivalent combination of education and experience.
The candidate must have experience and proficiency in the Microsoft Office suite.
Candidates with experience providing support to senior leaders within the public sector will be considered an asset.
Candidates with a Legal Assistant Diploma, Paralegal Diploma, or comparable legal support experience will be considered an asset.

Benefits

The selected candidate will receive support for continuing education through innovative, inclusive, and diverse learning opportunities that promote professional growth, skill development, and career advancement.
The selected candidate will work in an environment that values teamwork, collaboration, and connection, with opportunities to participate in projects, committees, working groups, and events while celebrating employee achievements and contributions.
The selected candidate will receive a competitive benefits package that includes extended health and dental coverage, basic life insurance, optional family funeral benefit coverage, optional life insurance, optional accidental death and dismemberment insurance, travel medical insurance, short-term disability benefits, long-term disability benefits, and a Health Care Spending Account for eligible medical expenses not covered under the extended health plan.
The selected candidate will work in a collaborative and team-oriented environment where onsite attendance is required for all positions and will benefit from a 35-hour work week, flexible work arrangements, and Time Off in Lieu eligibility for management positions.
The selected candidate will have access to health and wellness programs, including an employee assistance program, an in-house fitness room, secure bike storage, reduced-cost bus passes through the BC Transit ProPASS program, wellness facilities, and reimbursement for eligible fitness and wellness activities.
The selected candidate will work in the Parliament Buildings, a renowned architectural landmark overlooking Victoria’s Inner Harbour and conveniently located near the downtown core, shops, restaurants, cafes, and parks.
The selected candidate will receive a generous pension benefit through the Public Service Pension Plan, with contributions made by both the employee and the Legislative Assembly, providing a lifetime monthly pension upon retirement.
The selected candidate will receive four weeks of annual vacation entitlement upon commencement of employment or 8 percent vacation pay.

How to Apply

If you are interested in applying, please submit your application through the provided channels or options.

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