Administrative assistant – office

VIP Vape, located in Kitchener, ON N2P 2R5. The company is actively seeking applicants for the role of Administrative Assistant – Office. The applicant should be a self-motivated individual with excellent interpersonal skills. The successful candidate will be required to commence work at the earliest opportunity. It will be Permanent employment or a full-time job. The candidate must be available to work day and weekend shifts and be on call when required.

Employer Name: VIP Vape
Position: Administrative assistant – office
No. of vacancies: 1
Salary: $36.00 hourly / 30 to 44 hours per week
Employment type: Permanent employment, Full-time
Location: Kitchener, ON N2P 2R5

Also hiring: Customer service agent

Job Description

  • The candidate must coordinate the activities of the HR department to ensure they align with and meet the organization’s goals.
  • The candidate must train staff.
  • The candidate must record and prepare minutes of meetings, seminars, and conferences.
  • The candidate must determine and implement office procedures and routines.
  • The candidate must schedule and confirm appointments.
  • The candidate must manage contracts.
  • The candidate must answer the phone and relay phone calls and messages.
  • The candidate must respond to electronic inquiries.
  • The candidate must compile data, statistics, and other information.
  • The candidate must advise senior management.
  • The candidate will be responsible for overseeing payroll administration.
  • The candidate must greet people and direct them to appropriate contacts or service areas.
  • The candidate must perform data entry tasks.
  • The candidate must provide excellent customer service.
  • The candidate must maintain and manage a digital database.
  • The candidate will be responsible for performing basic bookkeeping tasks.
  • The candidate must maintain the filing system.
  • The candidate must review and evaluate new administrative procedures.
  • The candidate must implement new administrative procedures.

Job Requirements

  • The candidate should be fluent in the English language.
  • The candidate must have a College/CEGEP diploma.
  • The ideal candidate will have at least 1 to 2 years of experience in a related industry.
  • The candidate must supervise 5 to 10 people.
  • The candidate must be able to multitask.
  • The candidate must have excellent oral and written communication skills.
  • The candidate should be organized and flexible.
  • The candidate should be a good team player.
  • The candidate should be reliable.
  • The candidate must have excellent time management skills.
  • The candidate must be adaptable.
  • The candidate should have efficient interpersonal skills.
  • The candidate must demonstrate integrity.

Work setting

  • The candidate must work in various locations to support employees stationed at different worksites.

Experience and specialization

Computer and technology knowledge

  • The candidate must be knowledgeable about MS Excel, MS Outlook, MS PowerPoint, MS Word, MS Office, Google Drive, and Electronic mail.

Area of work experience

  • The candidate must have work experience in the area of project coordination.

Additional information

Transportation/travel information

  • The candidate must have their own transportation.
  • Public transportation is available for commuting to the work location.

Work conditions and physical capabilities

  • The candidate must have the ability to work independently.
  • The candidate should be able to work effectively in a fast-paced and busy environment.
  • The candidate should be willing to work under pressure.
  • The candidate must finish the work within the given timeline.
  • The candidate should have an eye for detail.
  • The candidate must manage a large workload.

Benefits

  • The employer will provide Health and other applicable benefits to the selected candidate.
  • Under Health benefits, the selected candidate will receive a Health care plan, an insurance product that covers the individual’s medical and surgical expenses.
  • In addition to the Health benefits mentioned above, the selected candidate will receive free parking; there is no additional charge for parking on the property.

How to Apply

To submit your application, please use the given options if you are interested in applying.

By email

infocanadianvape@gmail.com

Note

Please include the following while sending the application

  • Cover letter
  • Letter of recommendation
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