Office Administrative Assistant

The 4-H program provides young people with an opportunity to learn how to become productive, self-assured adults who can make their community and country a good place in which to live. This is fostered through project and program work, experiences with their 4-H club members and leaders and their participation in district, regional and even provincial programs. The goal of the 4-H program is youth development.

The objectives of 4-H clubs are knowledge, leadership, citizenship and personal development. 4-H British Columbia builds awareness of agriculture, inspiring, educating and supporting youth to reach their full potential. Empowered and skilled young people committed to making positive change in their communities. 4-H is an organization dedicated to young people. The purpose of the 4-H program is to prepare girls and boys for their future as adult citizens. 4-H stands for head, heart, hands and health.

4-H British Columbia based in Vernon, BC, is looking for candidates for the position of Office Administrative Assistant with 2 vacancy. The ones chosen to be employed will be required to start work as soon as possible. The vacancies refer to that of permanent employment and a full time job. The shift will extend in Day from 08:30 to 16:00 hours.

Employer Name: 4-H British Columbia
Position: Office Administrative Assistant
No. of vacancies: 2
Salary: $36,400 to $38,467 annually for 35 hours per week

Employment type: Full time
Location: Vernon, BC

Job description

  • The candidate will be required to type correspondence.
  • The candidate will be required to proofread correspondence.
  • The candidate will be required to type forms.
  • The candidate will be required to proofread forms.
  • The candidate will be required to type documents.
  • The candidate will be required to proofread documents.
  • The candidate will be required to greet people.
  • The candidate will be required to direct people to contacts.
  • The candidate will be required to direct people to service areas.
  • The candidate will be required to determine office procedures.
  • The candidate will be required to establish office procedures.
  • The candidate will be required to determine routines.
  • The candidate will be required to establish routines.
  • The candidate will be required to arrange seminars.
  • The candidate will be required to arrange conferences.
  • The candidate will be required to coordinate seminars.
  • The candidate will be required to coordinate conferences.
  • The candidate will be required to compile data.
  • The candidate will be required to compile statistics and other information.
  • The candidate will be required to record and prepare minutes of meetings.
  • The candidate will be required to record and prepare minutes of seminars.
  • The candidate will be required to record and prepare minutes of conferences.
  • The candidate will be required to arrange travel.
  • The candidate will be required to arrange travel related itineraries.
  • The candidate will be required to make reservations.
  • The candidate will be required to answer telephone.
  • The candidate will be required to relay telephone calls.
  • The candidate will be required to relay messages.
  • The candidate will be required to answer electronic enquiries.
  • The candidate will be required to order office supplies.
  • The candidate will be required to maintain inventory.
  • The candidate will be required to open regular incoming mail.
  • The candidate will be required to distribute regular incoming mail.
  • The candidate will be required to open electronic incoming mail and other material.
  • The candidate will be required to distribute electronic incoming mail and other material
  • The candidate will be required to co-ordinate the flow of information.
  • The candidate will be required to set up manual information filing systems.
  • The candidate will be required to maintain manual information filing systems.
  • The candidate will be required to set up computerized information filing systems.
  • The candidate will be required to maintain computerized information filing systems.
  • The candidate will be required to supervise other workers.
  • Travel expenses of the candidate will be paid by employer.
  • The candidate may use own transportation.
  • Public transportation is available for the candidate’s use.

Requirements

  • The candidate should have a College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years.
  • The candidate should have equivalent experience in the concerned field.
  • The candidate should have an experience of at least 3 years to less than 5 years.
  • The candidate should have knowledge in Operating Systems and Software.
  • The candidate should have knowledge in Sage Accounting Software.
  • The candidate should have a bondable check done.
  • The candidate should have knowledge in Business Equipment and Computer Applications.
  • The candidate should have knowledge in MS Excel.
  • The candidate should have knowledge in MS Windows.
  • The candidate should have knowledge in MS PowerPoint.
  • The candidate should have knowledge in Database software.
  • The candidate should have knowledge in Microsoft Publisher.
  • The candidate should have knowledge in MS Office.
  • The candidate should have knowledge in Accounting software.
  • The candidate should have knowledge in MS Word.
  • The candidate should have knowledge in ACCPAC.
  • The candidate should have specialization in Statistics.
  • The candidate should have specialization in Invoices.
  • The candidate should have specialization in charts, and tables.
  • The candidate should have specialization in graphs and diagrams.
  • The candidate should have specialization in Correspondence.
  • The candidate should have Planning and Management Skills.
  • The candidate should  be able to manage Event Logistics.
  • The candidate should have Criminal record check.
  • The candidate should be willing to travel.
  • The candidate should have Valid driver’s license.
  • The candidate should be dependable.
  • The candidate should be able to work in a fast paced environment.
  • The candidate should be able to handle repetitive tasks.
  • The candidate should be able to handle large workload.
  • The candidate should be able to work under pressure.
  • The candidate should be able to pay attention to detail.
  • The candidate should be able to manage tight deadlines.
  • The candidate should have excellent oral communication.
  • The candidate should have very good written communication.
  • The candidate should be accurate.
  • The candidate should also be focused on the clients.
  • The candidate should be a team player.
  • The candidate should have clarity of judgement.
  • The candidate should have ability to multitask.
  • The candidate should be organized.
  • The candidate should be reliable.
  • The candidate should know English.
  • 4-H British Columbia promotes equal employment opportunities for all job applicants, including those member of these groups: Indigenous people, Visible minorities.

How to Apply

If you’re interested in applying, apply through the given options.

By email

[email protected]

Please attach your cover letter with the application proof of certificates with the application.

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