Executive Assistant II

lululemon is located at Vancouver, BC. The company is currently looking for applications for the role of Executive Assistant II. We are seeking a self-disciplined individual with exceptional interpersonal skills. The chosen applicant will be required to join and begin their duties as soon as possible. The employer is offering a full-time position.

Employer Name: lululemon
Position: Executive Assistant II
Salary: $71,400 – 93,800 annually
Employment type: Full-time
Location: Vancouver, BC

Also hiring: Food and beverage server

Job Description

• The candidate must display strong business acumen and maturity in the role.
• The candidate will be required to collaborate and communicate daily with the EA team.
• The candidate must coordinate the Executive’s calendar and contacts and, within allowed authority, manage the Executive’s email by prioritizing time-sensitive emails and handling email file management.
• The candidate must coordinate and send meeting invitations and agendas to attendees, book meeting rooms, and arrange tech resources and refreshments to support efficient meeting facilitation.
• The candidate must establish work priorities and direct assignment of work to various department staff according to the scope of allowed authority.
• The candidate must act as a communications liaison with the Department and the departmental EA Team as required.
• The candidate must prepare briefing notes and minutes of meetings as required.
• The candidate must provide executives with documentation needed for meetings and business correspondence.
• The candidate must delegate and follow up on action items that fall within the realm of responsibility.
• The candidate must maintain confidential information for the business, team, and leadership, ensuring all information is handled appropriately.
• The candidate must coordinate C-Suite level travel, including complex multi-leg itineraries with frequent changes and rescheduling, in collaboration with the Executive Assistant team and aligned with the most Senior Executive travel plan.
• The candidate must ensure accurate and timely financial management, including executive expenses, raising purchase orders, paying invoices in accordance with payment terms, approving department expenses, and reviewing employee expense claims for accuracy and policy adherence on behalf of the Executive.
• The candidate must operate with an ‘Executive partnership’ mindset and drive proactive business planning.
• The candidate must support space planning needs for department growth.
• The candidate must support special projects as assigned by the executive.
• The candidate will be required to collaborate with P&C to manage and oversee the onboarding of incoming Senior Executives and new members of their Leadership Team.

Job Requirements

• The candidate must have 7+ years’ experience or equivalent in an administrative and/or executive support capacity with increasing responsibilities.
• The candidate must demonstrate excellent business acumen and the ability to exercise tact, sound judgment, and prioritization.
• The candidate must be able to observe and maintain the utmost confidentiality.
• The candidate must have advanced-level proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• The candidate must be able to work in a fast-paced environment.
• The candidate must have experience working with a publicly traded company.
• The candidate must create and support an inclusive environment that values and celebrates differences.
• The candidate must behave in an honest, fair, and ethical manner.
• The candidate must be able and willing to lead, influence, and inspire others, while motivating, empowering, developing, and directing people in their work.
• The candidate must work productively with others and support team goals while seeking partnerships and diverse perspectives.
• The candidate must tolerate uncertainty and ambiguity and adapt to changing priorities in a fast-paced environment.
• The candidate must use logic and reasoning to evaluate alternatives and make effective, timely decisions.
• The candidate must set strategies aligned with the company’s vision and values, considering the big-picture implications of decisions.
• The candidate must remain persistent and recover quickly from setbacks.
• The candidate must acknowledge the presence of choice in every moment and take personal responsibility for their actions and decisions.
• The candidate must possess an entrepreneurial spirit and continuously seek innovative ways to achieve strong results.
• The candidate must communicate with honesty and kindness while encouraging others to do the same.
• The candidate must lead with courage, recognizing that the possibility of greatness is greater than the fear of failure.
• The candidate must foster connection by putting people first and building trusting relationships.
• The candidate must demonstrate a positive attitude and balance professionalism with a sense of fun and joy in the workplace.
• The candidate must be legally authorized to work in Canada.

Additional information

Work conditions

• The candidate will be required to support in-person collaboration and connection as an essential part of the company culture.
• The candidate will be required to perform work onsite for a minimum of 4 days per week.

Benefits

If you are interested in applying, please submit your application through the provided channels or options.

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