District of Saanich is located at Saanich, BC. The company is currently looking for applications for the role of Administrative Assistant – Real Estate and Risk Management. We are seeking a self-disciplined individual with exceptional interpersonal skills. The chosen applicant will be required to join and begin their duties as soon as possible. The employer offers this position on a permanent full-time basis.
Employer Name: District of Saanich
Position: Administrative Assistant – Real Estate and Risk Management
Salary: $41.41 per hour (2026 rate)
Employment type: Permanent Full-Time
Location: Saanich, BC
Also hiring: Nanny
Job Description
- The candidate will provide confidential and professional administrative support to the Real Estate Services and Risk Management Divisions.
- The candidate must deliver confidential, accurate, and efficient administrative support across two specialized areas within the department.
- The candidate will coordinate meetings, prepare agendas, and record accurate meeting notes.
- The candidate will manage records and maintain organized filing systems for departmental operations.
- The candidate will process financial transactions, including purchase orders, cheque requisitions, and P-card reconciliations.
- The candidate will liaise with contractors, consultants, legal professionals, and members of the public.
- The candidate will support real estate and risk management functions, including conducting Land Title and Corporate Registry searches.
- The candidate will assist in preparing legal documentation and maintaining related records.
- The candidate will process insurance claims and collect underwriting data as required.
- The candidate will interpret and apply municipal and provincial policies, procedures, and regulations in daily tasks.
Job Requirements
- The candidate must have completed Grade 12 or an equivalent level of education.
- The candidate must have a post-secondary certificate in secretarial studies or office administration.
- The candidate must have a minimum of three years of relevant office experience, including handling confidential information and interacting with the public.
- The candidate must demonstrate strong organizational, time management, and communication skills.
- The candidate must be proficient in Microsoft Office Suite and familiar with document management, claims management, and accounting software.
- The candidate must have a typing speed of at least 60 words per minute.
- The candidate must be eligible to act as a Commissioner for Taking Affidavits in British Columbia.
- The candidate must possess a valid Class 5 BC Driver’s Licence and have access to a personal vehicle for work-related duties.
- An equivalent combination of education and experience may also be considered.
- The candidate with experience working in legal, real estate, or insurance office environments will be preferred.
Additional information
Work Conditions
- The candidate will work in a fast-paced office environment requiring strong attention to detail and accuracy.
Benefits
- The candidate will work in a supportive, inclusive, and high-performing workplace environment.
- The employer is committed to fostering diversity, equity, and inclusion within the workforce.
How to Apply
If you are interested in applying, please submit your application through the provided channels or options.