Administrative assistant – office

Tirthankar Limited based in Smiths Falls, ON is inviting applications from suitable candidates for the position of Administrative assistant – office who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment or Full time job. The shift timings include Day, Evening, Weekend, On Call and Morning.

Employer Name: Tirthankar Limited
Position: Administrative assistant – office
No. of vacancies: 2
Salary: $16.00 to $25.00 hourly for 30 to 40 hours per week
Employment type: Permanent employment, Full time
Location: Smiths Falls, ON

Technical Terminology: Business

Job Description

  • The candidate will be in charge of typing and proofreading forms and other documents.
  • The candidate should be able to schedule and confirm appointments.
  • The candidate will be required to greet people and direct them to contacts or service areas.
  • The candidate will be expected to devise and implement office procedures and routines.
  • The candidate will be in charge of answering phones and forwarding phone calls and messages.
  • The candidate will be required to respond to electronic enquiries.
  • The candidate will be in charge of ordering office supplies and keeping inventory.
  • The candidate will be in charge of arranging travel, related itineraries, and making reservations.
  • The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating the flow of information.
  • The candidate will be in charge of set up and maintain manual and computerised data filing systems.
  • The candidate will be expected to train other employees.
  • The candidate will be in charge of gathering data, statistics, and other information.
  • The candidate will be in charge of recording and preparing minutes for meetings, seminars, and conferences.
  • The candidate will be expected to supervise other employees.
  • The candidate will be expected to plan and coordinate seminars, conferences, and other events.
  • The candidate should keep the databases in check and update them regularly.
  • The candidate will be in charge of reviewing, evaluating, and implementing new administrative procedures.
  • The candidate will be in charge of setting work priorities and ensuring that procedures and deadlines are followed.
  • The candidate will be responsible for keeping office reports and records.
  • The candidate will be required to handle office correspondence independently.
  • The candidate will be required to assist in the preparation of regularly scheduled reports.
  • The candidate will be required to update and maintain office policies and procedures.
  • The candidate will be required to provide administrative support to ensure efficient operation of office.
  • The candidate will be expected to collect data and create periodic and special reports, manuals, and correspondence.
  • The candidate must follow all relevant company procedures and policies.

Job Requirements

  • The candidate should be fluent in English language.
  • The candidate should have minimum qualification of Secondary (high) school graduation certificate.
  • The ideal candidate will have at least 5 years of experience in a related industry.
  • The candidate should be a good team player with enough interpersonal and judge-mental skills.
  • The candidate should be organized and flexible in nature.
  • The candidate should be punctual.
  • The candidate should be accountable.
  • The candidate should be authentic.
  • The candidate should be reliable.
  • The candidate should give importance to values and ethics.
  • The candidate should have excellent time management skills and the ability to prioritize work.
  • The candidate should have strong organizational skills with the ability to multi-task.
  • The candidate should be able to work independently and as part of a team.
  • The candidate should have excellent oral and written communication.
  • The candidate should be energetic with a positive attitude.
  • The candidate must be able to complete complex administrative tasks with minimal supervision.
  • The candidate must be capable of acting on their own initiative.
  • The candidate should have excellent customer service skills.
  • The candidate should have leadership skills to take control of a situation and make quick decisions when necessary.
  • The candidate must be able to work with sensitive information.
  • The candidate would be in charge of handling confidential information.
  • The candidate should be client focused.
  • The candidate should be bondable and easily communicate.
  • The candidate should have strong critical thinking skills and knowledge of analytics.
  • The candidate should have excellent problem solving skills.

Business Equipment and Computer Applications

  • The candidate should be proficient in Microsoft Word, Windows, Excel, Office, PowerPoint, Publisher and Outlook
  • The candidate having hands on experience in Spreadsheet, Electronic Scheduler, Electronic Mail is an added advantage.

Area of Specialization

  • The candidate should be familiar with reports and records, invoices and correspondence.

Security and Safety

  • The candidate should be subjected to a thorough criminal background check.
  • The candidate must have a basic level of security clearance.

Transportation/Travel Information

  • The employer will provide vehicle to the selected candidate.
  • The candidate should be willing to travel.
  • The candidate should be willing to travel frequently.
  • Public transportation is not available for the candidate to use.
  • The candidate’s travel expenses will not be covered by the employer.

Work Conditions and Physical Capabilities

  • The candidate should be able to work in fast-paced busy environment.
  • The candidate should be willing to work under pressure.
  • The candidate should have an eye for details to submit work or send communications without error.
  • The candidate should be required to perform repetitive tasks on frequent basis.
  • The candidate must finished the work with in the given time line.

Work Location Information

  • The employer will not pay the selected candidate’s relocation expenses.

Benefits

  • Financial and other benefits will be provided to the selected candidate.
  • Under financial benefits, the selected candidate will receive a bonus.
  • In addition to the financial benefits mentioned above, the selected candidate will receive free parking and travel insurance.

How to Apply

If you are interested in applying, apply through the given options.

By email

[email protected]

Note

Please include the following while sending the application

  • Job Reference Number- CANADMIN
  • Cover letter
  • References attesting experience
  • Letter of recommendation
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