Expression of Interest

lululemon located at Vancouver, BC is currently accepting applications for the position of Expression of Interest – Executive Assistant. The company is looking for a motivated individual with strong interpersonal skills who is ready to start as soon as possible. The employer is offering a full-time position.

Employer Name: lululemon
Position: Expression of Interest – Executive Assistant
Salary: $59,800 – $78,500 annually
Employment type: Full-time
Location: Vancouver, BC

Also hiring: Nanny

Job Description

• The candidate will be responsible for coordinating the Executive’s calendar and managing contacts within the scope of assigned authority.
• The candidate will be responsible for establishing work priorities and assigning tasks to department staff within the scope of assigned authority.
• The candidate will be responsible for coordinating the Executive’s calendar, sending meeting invitations and agendas, booking meeting rooms, and arranging technology resources and refreshments to support efficient meetings.
• The candidate will be responsible for maintaining confidential information for the business, team, and leadership while ensuring it is handled appropriately.
• The candidate will be responsible for coordinating multi-leg travel arrangements, managing ongoing schedule changes, and working closely with the Executive Assistant team while aligning travel plans with the Senior Executive’s itinerary.
• The candidate will be responsible for preparing and submitting the Executive’s expense reports in compliance with company policies while overseeing the approval of department expenses and reviewing employee expense claims for accuracy and policy compliance on behalf of the Executive.
• The candidate will be responsible for serving as a communication liaison for the department as required.
• The candidate will be responsible for responding to inquiries or directing them to the appropriate business partner.
• The candidate will be responsible for preparing briefing notes and meeting minutes as required.
• The candidate will be responsible for providing Executives with the documentation required for meetings and business correspondence.
• The candidate will be responsible for delegating action items within the scope of assigned responsibilities and following up to ensure timely completion.
• The candidate will be responsible for supporting departmental space planning to accommodate team growth.
• The candidate will be responsible for completing special projects assigned by the Executive.
• The candidate will be responsible for coordinating with P&C to manage and oversee the onboarding of incoming members of the Executive direct report team.

Job Requirements

• The candidate must have at least 3 years of experience, or an equivalent combination of experience, in administrative or executive support roles with progressively increasing responsibilities.
• The candidate must demonstrate excellent business acumen and the ability to exercise sound judgment while effectively prioritizing responsibilities.
• The candidate must maintain the highest level of confidentiality when handling sensitive and confidential information.
• The candidate must be able to work effectively in a fast-paced environment.
• The candidate must have experience working with a publicly traded company.
• The candidate must demonstrate advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• The candidate must create and support an inclusive environment that values and celebrates differences.
• The candidate must behave in an honest, fair, and ethical manner at all times.
• The candidate must demonstrate the ability and desire to lead, influence, and inspire others while motivating, empowering, developing, and directing team members.
• The candidate must work productively with others and support team members in achieving common goals while seeking connections, partnerships, and diverse perspectives.
• The candidate must demonstrate the ability to adapt to uncertainty and ambiguity while adjusting priorities in a fast-paced environment.
• The candidate must use logic and reasoning to evaluate alternatives and make effective, timely decisions.
• The candidate must develop and implement strategies that align with the company’s vision and values to achieve business objectives.
• The candidate must consider the broader impact of decisions while aligning actions with company goals, vision, and mission.
• The candidate must demonstrate resilience by remaining persistent and recovering quickly from setbacks.
• The candidate must acknowledge the presence of choice in every moment and take personal responsibility for their actions and decisions.
• The candidate must possess an entrepreneurial spirit and continuously seek innovative ways to achieve strong results.
• The candidate must communicate with honesty and kindness while encouraging others to do the same.
• The candidate must lead with courage, recognizing that the possibility of greatness is greater than the fear of failure.
• The candidate must foster connection by putting people first and building trusting relationships.
• The candidate must integrate fun and joy into their way of working while maintaining a balanced and positive approach.
• The candidate must be legally authorized to work in Canada.

Additional information

Work conditions

• The candidate will be required to support in-person collaboration and connection as an essential part of the company culture.
• The candidate will be required to perform work onsite for a minimum of 4 days per week.

Benefits

Kindly use the given options to submit your application, if you are interested.

Online