Administrative assistant

G-P Distributing inc based in Whitehorse, YT is inviting applications from suitable candidates for the position of Administrative assistant who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Seasonal employment or Full time (Student Job). The shift timings include Day, Early Morning and Morning.

Employer Name: G-P Distributing inc
Position: Administrative assistant
No. of vacancies: 1
Salary: $18.00 hourly for 37.5 hours per week
Employment type: Seasonal employment, Full time (Student Job)
Location: Whitehorse, YT

Student status: Full time enrollment, Part time enrollment

Job Description

  • The candidate will be in charge of typing and proofreading forms and other documents.
  • The candidate should be able to schedule and confirm appointments.
  • The candidate will be required to greet people and direct them to contacts or service areas.
  • The candidate will be in charge of answering phones and forwarding phone calls and messages.
  • The candidate will be required to respond to electronic enquiries.
  • The candidate will be in charge of gathering data, statistics, and other information.
  • The candidate will be in charge of ordering office supplies and keeping inventory.
  • The candidate will be in charge of recording and preparing minutes for meetings, seminars, and conferences.
  • The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating the flow of information.
  • The candidate will be in charge of set up and maintain manual and computerised data filing systems.
  • The candidate will be in charge of arranging travel, related itineraries, and making reservations.
  • The candidate will be expected to devise and implement office procedures and routines.
  • The candidate will be expected to plan and coordinate seminars, conferences, and other events.
  • The candidate should keep the databases in check and update them regularly.
  • The candidate will be in charge of reviewing, evaluating, and implementing new administrative procedures.
  • The candidate will be in charge of setting work priorities and ensuring that procedures and deadlines are followed.
  • The candidate will be responsible for keeping office reports and records.
  • The candidate will be required to handle office correspondence independently.
  • The candidate will be required to assist in the preparation of regularly scheduled reports.
  • The candidate will be required to update and maintain office policies and procedures.
  • The candidate will be expected to provide administrative support to ensure the smooth operation of the office.
  • The candidate will be expected to collect data and create periodic and special reports, manuals, and correspondence.
  • The candidate must follow all relevant company procedures and policies.

Job Requirements

  • The candidate should be fluent in English language.
  • There are no standard education requirements such as a bachelor’s degree, a certificate, or a diploma.
  • Candidate having experience is an asset.
  • The candidate should have excellent time management skills and the ability to prioritize work.
  • The candidate should have strong organizational skills with the ability to multi-task.
  • The candidate should be able to work independently and as part of a team.
  • The candidate should be organized and flexible in nature.
  • The candidate should give importance to values and ethics.
  • The candidate should have excellent oral and written communication.
  • The candidate should be punctual.
  • The candidate should be a good team player with enough interpersonal and judge-mental skills.
  • The candidate should be energetic with a positive attitude
  • The candidate should be accountable.
  • The candidate should be authentic.
  • The candidate should be reliable.
  • The candidate must be able to complete complex administrative tasks with minimal supervision.
  • The candidate must be capable of acting on their own initiative.
  • The candidate should have excellent customer service skills.
  • The candidate should have leadership skills to take control of a situation and make quick decisions when necessary.
  • The candidate must be able to work with sensitive information.
  • The candidate would be in charge of handling confidential information.
  • The candidate should be client focused.
  • The candidate should have strong critical thinking skills and knowledge of analytics.
  • The candidate should have excellent problem solving skills.

Operating Systems and Software

  • The candidate should be familiar with Sage Accounting Software.

Business Equipment and Computer Applications

  • The candidate should be proficient in Microsoft Word, Windows, Excel, Office, PowerPoint, Publisher and Outlook
  • The candidate should be familiar with database software, accounting software, spreadsheet software, electronic scheduler and electronic mail.

Area of Specialization

  • The candidate should be familiar with reports and records, invoices, financial statements, and correspondence.

Security and Safety

  • The candidate should be bondable and easily communicate.
  • The candidate should have a thorough Criminal record check.

Transportation/Travel Information

  • Public transportation is available for the candidate to use.
  • For transportation, the candidate should use their own vehicle.

Work Conditions and Physical Capabilities

  • The candidate should be able to work in fast-paced busy environment.
  • The candidate should be willing to work under pressure.
  • The candidate should have an eye for details to submit work or send communications without error
  • The candidate should be required to perform repetitive tasks on frequent basis.
  • The candidate must finished the work with in the given time line.

Benefits

  • Health and Long term benefits would be provided to the selected candidates.
  • Under Health Benefits, the selected candidates would get Dental plan.
  • Under Long term Benefits, the selected candidates would get many other benefits.

How to Apply

If you are interested in applying, apply through the given options.

By email

[email protected]

By fax

867-667-4501

Note

Please include the following while sending the application

  • Cover letter
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