Office administrator

SUNSHINE CANADA SETTLEMENT INC. based in Brampton, ON is inviting applications from suitable candidates for the position of Office administrator who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment or Full time job. The shift timings include Evening, Weekend, Overtime, On Call and Morning.

Employer Name: SUNSHINE CANADA SETTLEMENT INC.
Position: Office administrator
No. of vacancies: 1
Salary: $28.50 to $33.50 hourly for 35 hours per week
Employment type: Permanent employment, Full time
Location: Brampton, ON

Also hiring: Hotel cleaner

Hiring: Office administrator

Job Description

  • The candidate shall be accountable for carrying out the administrative activities of the establishment.
  • The candidate will be in charge of enforcing policies and procedures pertaining to the release of records in the course of processing requests under government access to information and privacy legislation.
  • The candidate will be in charge of supervising and coordinating office administrative procedures.
  • The candidate will be in charge of reviewing, evaluating, and implementing new administrative procedures.
  • The candidate will be in charge of establishing work priorities, as well as ensuring that procedures are followed and deadlines are met.
  • The candidate will be responsible for coordinating and planning office services such as accommodation, relocation, equipment, supplies, forms, asset disposal, parking, maintenance, and security.
  • The candidate will be responsible for assisting in the preparation of the operating budget as well as maintaining inventory and budgetary controls.
  • The candidate will be in charge of compiling data and preparing periodic and special reports, manuals, and correspondence.
  • The candidate must delegate work to office support staff.
  • The candidate should keep the databases in check and update them regularly.
  • The candidate should be able to handle phone calls and all related correspondence.
  • The candidate will be responsible for ensuring adherence to relevant company procedures and policies.
  • The candidate should be able to provide assistance with different budgeting and bookkeeping activities.
  • The candidate should be able to schedule and confirm appointments.
  • The candidate will be in charge of answering phones and forwarding phone calls and messages.
  • The candidate will be required to respond to electronic enquiries.
  • The candidate will be required to provide administrative support to ensure efficient operation of office.
  • The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating the flow of information.
  • The candidate will be responsible for the setup and maintenance of manual and computerised data filing systems.
  • The candidate will be required to handle office correspondence independently.
  • The candidate will be required to provide quality customer services and maintain high standard of professionalism.
  • The candidate will be in charge of submitting reports on time and preparing presentations or proposals as needed.

Job Requirements

  • The candidate should be fluent in English language.
  • The candidate should know other languages including Hindi, Panjabi or Punjabi.
  • The candidate should have minimum qualification of College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years.
  • The ideal candidate will have at least 1 to 2 years of experience in a related industry.
  • The candidate should have strong presentation skills.
  • The candidate should have excellent time management skills and the ability to prioritize work.
  • The candidate should have strong organizational skills with the ability to multi-task.
  • The candidate should be able to work independently and as part of a team.
  • The candidate should be organized and flexible in nature.
  • The candidate should give importance to values and ethics.
  • The candidate should have excellent oral and written communication.
  • The candidate should be punctual.
  • The candidate should be a good team player with enough interpersonal and judge-mental skills.
  • The candidate should have a professional appearance and a pleasant demeanour.
  • The candidate should be energetic with a positive attitude.
  • The candidate should be accountable.
  • The candidate should be authentic.
  • The candidate should be reliable.
  • The candidate must be able to complete complex administrative tasks with minimal supervision.
  • The candidate should tackle administrative responsibilities with care.
  • The candidate should have excellent customer service skills.
  • The ideal candidate will be creative and have strong problem-solving abilities.
  • The candidate should have leadership skills to take control of a situation and make quick decisions when necessary.
  • The candidate must be able to work with sensitive information.
  • The candidate would be in charge of handling confidential information.
  • The candidate should be client focused.
  • The candidate should be bondable and easily communicate.
  • The candidate must be able to supervise 5 to 10 people.

Business Equipment and Computer Applications

  • The candidate should be proficient in Microsoft Word, Windows, Excel, Office, PowerPoint, Publisher and Outlook.
  • The candidate having hands on experience in Spreadsheet, Electronic Scheduler, Electronic Mail is an added advantage.
  • The ideal candidate will be familiar with project management software, accounting software, and human resources software.

Work Setting

  • The candidate will be required to work in the Private sector.

Security and Safety

  • The candidate should be subjected to a thorough criminal background check.

Transportation/Travel Information

  • For transportation, the candidate should use their own vehicle.
  • The candidate should have valid driver’s licence
  • The candidate should be willing to travel.
  • The candidate’s travel expenses will not be covered by the employer.

Work Conditions and Physical Capabilities

  • The candidate should be able to work in fast-paced busy environment.
  • The candidate should be willing to work under pressure.
  • The candidate should have an eye for details to submit work or send communications without error.
  • The candidate should be required to perform repetitive tasks on frequent basis.
  • The candidate should ready to work overtime if needed.
  • The candidate should be willing to handle large work load.
  • The candidate must finished the work with in the given time line.

Work Location Information

  • The candidate should be willing to relocate to the given location.
  • The employer will not pay the selected candidate’s relocation expenses.

Benefits

  • The selected candidate will be provided with Long term and Other benefits.
  • The selected candidate will receive maternity and parental benefits under Long term Benefits.
  • In addition to the above-mentioned Long term Benefits, the selected candidate will receive additional benefits in the form of free parking.

How to Apply

If you are interested in applying, apply through the given options.

By email

scsettlement@hotmail.com

Note

Please include the following while sending the

  • Cover letter

 

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