Administrative assistant

SANTIZO HEALTHCARE SOLUTIONS INC based in North York, ON is inviting applications from suitable candidates for the position of Administrative assistant who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Term or contract or Part time leading to full time job. The shift timings include Day, Evening, Night, Weekend, Shift and Morning.

Position: Administrative assistant
No. of vacancies: 1
Salary: $17.00 to $25.00 hourly (To be negotiated) / 15 to 40 hours per week
Employment type: Term or contract, Part time leading to full time
Location: North York, ON

Job Description

  • The candidate must train other employees.
  • The candidate must determine and implement office procedures and routines.
  • The candidate must schedule and confirm appointments.
  • The candidate must answer the phone and relay phone calls and messages.
  • The candidate must respond to electronic inquiries.
  • The candidate must compile data, statistics, and other information.
  • The candidate must order office supplies and keep inventory.
  • The candidate will be expected to greet visitors and direct them to appropriate contacts or service areas.
  • The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating information flow.
  • The candidate will be expected to set up and maintain manual and computerised information filing systems.
  • The candidate must type and proofread correspondence, forms, and other documents.
  • The candidate will be required to perform general clerical duties such as ordering supplies and inventory management.
  • The candidate will be expected to oversee the preparation of reports.
  • The candidate must maintain and manage digital database.
  • The candidate must keep the filing system up to date.
  • The candidate will be required to conduct interviews with patients in order to obtain case histories.
  • The candidate will be expected to consult with clients after the sale to provide ongoing support.
  • The candidate must fill out insurance and other claim forms.
  • The candidate must enter data.
  • The candidate will be expected to oversee payroll administration.
  • The candidate must provide excellent customer service.
  • The candidate will be responsible for planning, organising, directing, controlling, and evaluating daily operations.
  • The candidate must enter and format electronic medical reports and correspondence, as well as prepare spreadsheets and documents for review.
  • The candidate must establish and maintain confidential medical files and records.
  • The candidate will be responsible for supervising and training other employees in procedures and the use of current software.

Job Requirements

  • The candidate should be fluent in English language.
  • The candidate should have minimum qualification of Secondary (high) school graduation certificate.
  • Candidate having experience is an asset.
  • Fluency in Philippine languages, Spanish and Chinese is an asset.
  • The candidate must be able to multitask.
  • The candidate should be accurate.
  • The candidate should be client focused.
  • The candidate must have excellent oral and written communication skills.
  • The candidate should be organised and flexible in nature.
  • The candidate should be reliable.
  • The candidate should be a good team player.
  • The candidate must be capable of acting on their own initiative.
  • The candidate must have effective interpersonal skills.
  • The candidate should have good judgemental skills.
  • The candidate must be adaptable.
  • The candidate must be a quick learner.
  • The candidate must have excellent time management skills.

Work setting

  • The candidate must work in a clinic.

Experience and specialization

Computer and technology knowledge

  • The candidate must be familiar with Microsoft Excel, Microsoft Word and Microsoft Windows.

Technical terminology

  • The candidate must be familiar with medical terminology.

Area of specialization

  • The candidate must be knowledgeable about correspondence, reports and records, statistics, financial statements, invoices and charts, tables, graphs and diagrams

Additional information

Security and safety

  • The candidate must have a basic security clearance.
  • The candidate should be subjected to a thorough criminal background check as well as a credit check.

Transportation/travel information

  • The candidate has access to public transportation.

Work conditions and physical capabilities

  • The candidate should be able to work in fast-paced busy environment.
  • The candidate should be willing to work under pressure.
  • The candidate should have an eye for details.
  • The candidate must be able to handle a large case load.


  • The candidate will receive Employer-paid learning/training, Team-building opportunities, and a Variable or compressed work week.

How to Apply

If you are interested in applying, apply through the given options.

By email


Please include the following while sending the application

  • Cover letter
  • Copy of portfolio or relevant work examples
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