Administrative Assistant

Means Holdings Ltd. based in Vancouver, BC is inviting applications from suitable candidates for the position of Administrative Assistant who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Full time or Permanent employment.

Employer Name: Means Holdings Ltd.
Position: Administrative Assistant
No. of vacancies: 1
Salary: $25.00 hourly for 30 hours per week
Employment type: Permanent employment, Full time
Location: Vancouver, BC

Area of Specialization: Reports and records, Invoices and Correspondence

Job Description

  • The candidate would be responsible in typing and proof reading forms, correspondence and other documents.
  • The candidate should be able to schedule and confirm appointments.
  • The candidate will be required to greet people and direct them to contacts or service areas
  • The candidate will be expected to devise and implement office procedures and routines.
  • The candidate will be expected to plan and coordinate seminars, conferences, and other events.
  • The candidate would be in charge of answering phones and forwarding phone calls and messages.
  • The candidate will be required to respond to electronic enquiries.
  • The candidate would be in charge of gathering data, statistics, and other information.
  • The candidate will be responsible in ordering office supplies and maintain inventory.
  • The candidate would be in charge of reviewing, evaluating, and implementing new administrative procedures.
  • The candidate would be in charge of setting work priorities and ensuring that procedures and deadlines are followed.
  • The candidate would be in charge of recording and preparing minutes for meetings, seminars, and conferences.
  • The candidate should keep the databases in check and update them regularly.
  • The candidate would be in charge of arranging travel, related itineraries, and making reservations.
  • The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating the flow of information.
  • The candidate would be in charge of set up and maintain manual and computerised data filing systems
  • The candidate would be responsible in keeping office reports and records.
  • The candidate will be required to handle office correspondence independently.
  • The candidate will be required to assist in the preparation of regularly scheduled reports.
  • The candidate will be required to update and maintain office policies and procedures.
  • The candidate should provide general support to visitors.
  • The candidate will be required to provides administrative support to ensure efficient operation of office.
  • The candidate would be responsible for attending training sessions to improve administrative skills.
  • The candidate would be in charge of supervising administrative staff and delegating duties to ensure performance.
  • The candidate would be in charge of submitting reports on time and preparing presentations or proposals as needed.
  • The candidate would be in charge of overseeing the upkeep of office facilities and equipment.
  • The candidate would be responsible for establishing and maintaining effective and cooperative professional business relationships with all levels of management, employees and outside clients.
  • The candidate would be responsible for providing back up assistance to other administrative support team members as needed
  • The candidate will be responsible for keeping general office files, such as job files, vendor files, and other files related to the company’s operations.
  • The candidate will be expected to perform bookkeeping tasks such as invoicing, account receivable monitoring, and budget tracking.

Job Requirements

  • The candidate should be fluent in English language.
  • The candidate should have minimum qualification of College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
  • The ideal candidate should have a minimum 7 months to 1 year of working experience in similar industry.
  • The candidate would be responsible for training new joiners.
  • The selected candidate have to supervise and monitor work of other workers.
  • The candidate should have excellent time management skills and the ability to prioritize work.
  • The candidate should have strong organizational skills with the ability to multi-task.
  • The candidate should be able to work independently and as part of a team.
  • The candidate should be organized and flexible in nature.
  • The candidate should give importance to values and ethics.
  • The candidate should have excellent oral and written communication.
  • The candidate should be punctual.
  • The candidate should be a good team player with enough interpersonal and judge-mental skills.
  • The candidate should be energetic with a positive attitude
  • The candidate should be accountable.
  • The candidate should be authentic.
  • The candidate should be reliable.
  • The candidate must be able to complete complex administrative tasks with minimal supervision
  • The candidate should have excellent customer service skills.
  • The candidate should have leadership skills to take control of a situation and make quick decisions when necessary
  • The candidate must be able to work with sensitive information.
  • The candidate would be in charge of handling confidential information
  • The candidate should be client focused.
  • The candidate should be bondable and easily communicate
  • The candidate should have a thorough Criminal record check.

Business Equipment and Computer Applications

  • The candidate should have basic knowledge in Microsoft Excel, Word, Office and Outlook.
  • The candidate having hands on experience in Spreadsheet, Electronic Scheduler, Electronic Mail is an added advantage.

Work Conditions and Physical Capabilities.

  • This is a fast-paced environment.
  • The candidate should be willing to work under pressure.
  • The candidate should have an eye for details to submit work or send communications without error
  • The candidate should be required to perform repetitive tasks on frequent basis.
  • The candidate must finished the work with in the given time line.
  • The candidate should ready to work overtime if needed.

Work Location Information

  • The candidate should be willing to relocate to the given location.

How to Apply

If you are interested in applying, apply through the given options.

By email

[email protected]

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