Administrative assistant

Kids Kottage Foundation based in Edmonton, AB is inviting applications from suitable candidates for the position of Administrative assistant who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment or Full time job. The candidate will be required to work during the day shift.

Employer Name: Kids Kottage Foundation
Position: Administrative assistant
No. of vacancies: 1
Salary: $22.50 to $24.00 hourly for 40 hours per week
Employment type: Permanent employment, Full time
Location: Edmonton, AB

Job Description

  • The candidate will be expected to plan and coordinate seminars, conferences, and other events.
  • The candidate will be expected to record and prepare minutes of meetings, seminars, and conferences.
  • The candidate will be expected to devise and implement office procedures and routines.
  • The candidate should be able to schedule and confirm appointments.
  • The candidate will be in charge of answering phones and forwarding phone calls and messages.
  • The candidate will be required to respond to electronic enquiries.
  • The candidate will be in charge of ordering office supplies and keeping inventory.
  • The candidate will be expected to greet visitors and direct them to appropriate contacts or service areas.
  • The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating information flow.
  • The candidate will be expected to set up and maintain manual and computerised information filing systems.
  • The candidate will be in charge of typing and proofreading forms and other documents.
  • The candidate will be required to keep track of donor information.
  • The candidate will be required to participate in fundraising activities for charitable or non-profit organisations.
  • The candidate will be expected to organise conferences and meetings.
  • The candidate will be required to code information gathered and enter data into databases.
  • The candidate will be expected to provide post-donation care as well as donor reaction care.
  • The candidate will be expected to prepare draught agendas for meetings as well as take, transcribe, and distribute minutes.

Job Requirements

  • The candidate should be fluent in English language.
  • The candidate should have minimum qualification of Secondary (high) school graduation certificate.
  • The ideal candidate will have at least 2 to 3 years of experience in a related industry.
  • The candidate must be able to multitask.
  • The candidate should be accurate.
  • The candidate should have excellent oral and written communication skills.
  • The candidate should be organised and flexible in nature.
  • The candidate should be reliable.
  • The candidate should be a good team player.

Work setting

  • The candidate will be required to work in associations and non-profit organisations.

Experience and specialization

Computer and Technology Knowledge

  • The candidate must be familiar with database software, MS Excel, MS Office, MS PowerPoint, MS Word, and MS Outlook.

Technical terminology

  • The candidate must be well-versed in financial terminology.

Area of specialization

  • The candidate should be familiar with correspondence, reports and records.

Additional information

Security and safety

  • The candidate should be subjected to a thorough criminal background check as well as a child welfare check.

Work conditions and physical capabilities

  • The candidate should be able to work in fast-paced busy environment.
  • The candidate should be willing to work under pressure.
  • The candidate must finished the work with in the given time line.
  • The candidate should be required to perform repetitive tasks on frequent basis.
  • The candidate should have an eye for details.

Benefits

  • Health, Financial, Long term and Other benefits will be provided to the selected candidate.
  • Under Health Benefits, the selected candidate will receive Dental plan, Disability benefits, Health care plan, Paramedical services coverage and Vision care benefits.
  • Under Financial benefits, the selected candidate will receive mileage reimbursement.
  • Under Long Term Benefits, the selected candidate will receive Group insurance benefits, Life insurance and Maternity and parental benefits.
  • In addition to the Health, Financial, and Long-term benefits mentioned above, the selected candidate will receive Free parking, Employer-paid learning/training, Paid time off (volunteering or personal days) and Team building opportunities.

How to Apply

If you are interested in applying, apply through the given options.

By email

[email protected]

Note

Please include the following while sending the application

  • Cover letter
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