Office assistant

Connect Canada Immigration Services Inc. based in 158 2ND AVENUE NORTH, UNIT 52 Saskatoon, SK S7K 2B2 is inviting applications from suitable candidates for the position of Office assistant who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment or Full time job. The shift timings include Day, Evening, Shift, Overtime, Flexible Hours and Morning. The position of Office assistant has been approved by the LMIA (Labour Market Impact Assessment).

Employer Name: Connect Canada Immigration Services Inc.
Position: Office assistant
No. of vacancies: 2
Salary: $21.63 hourly for 36 to 40 hours per week
Employment type: Permanent employment, Full time
Location: 158 2ND AVENUE NORTH UNIT 52, Saskatoon, SK S7K 2B2

Job Description

The candidate will be in charge of typing and proofreading forms and other documents.
The candidate will be required to sort, process, and verify applications, receipts, and other documents.
The candidate must be able to send and receive messages.
The candidate must provide general information to clients and the general public.
The candidate will be expected to prepare and format a page presentation.
The candidate will be expected to plan and organise office work.
The candidate will be required to locate and delete the requested files.
The candidate must label files in accordance with retention and disposal schedules.
The candidate will be required to label, file, and retrieve documents.
The candidate will be in charge of gathering data, statistics, and other information.
The candidate will be in charge of answering phones and forwarding phone calls and messages.
The candidate will be expected to maintain and prepare reports from manual or electronic files, inventories, mailing lists, and databases.
The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating the flow of information.
The candidate will be required to prepare invoices and bank deposits.
The candidate will be required to photocopy and collate documents for distribution, mailing, and filing.
The candidate must file materials in the storage area.
The candidate will be in charge of ordering office supplies and keeping inventory.
The candidate should be able to schedule and confirm appointments.
The candidate will be required to greet people and direct them to contacts or service areas.
The candidate will be required to update and maintain office policies and procedures.
The candidate will be expected to plan and coordinate seminars, conferences, and other events.
The candidate will be required to respond to electronic enquiries.
The candidate will be in charge of set up and maintain manual and computerised data filing systems.
The candidate will be expected to devise and implement office procedures and routines.
The candidate will be responsible for keeping office reports and records.
The candidate will be required to handle office correspondence independently.
The candidate will be required to assist in the preparation of regularly scheduled reports.
The candidate will be required to provides administrative support to ensure efficient operation of office.
The candidate will be expected to collect data and create periodic and special reports, manuals, and correspondence.
The candidate must follow all relevant company procedures and policies.

Job Requirements

The candidate should be fluent in English language.
The candidate should have minimum qualification of Secondary (high) school graduation certificate.
Training will be provided to the selected candidate.
The candidate should have excellent time management skills and the ability to prioritize work.
The candidate should have strong organizational skills with the ability to multi-task.
The candidate should be able to work independently and as part of a team.
The candidate should be organized and flexible in nature.
The candidate should give importance to values and ethics.
The candidate should have excellent oral and written communication.
The candidate should be punctual.
The candidate should be a good team player with enough interpersonal and judge-mental skills.
The candidate should be accountable.
The candidate should be authentic.
The candidate should be reliable.
The candidate must be able to complete complex administrative tasks with minimal supervision.
The candidate must be capable of acting on their own initiative.
The candidate should have excellent customer service skills.
The candidate should have leadership skills to take control of a situation and make quick decisions when necessary.
The candidate must be able to work with sensitive information.
The candidate would be in charge of handling confidential information.
The candidate should be client focused.
The candidate should have strong critical thinking skills and knowledge of analytics.
The candidate should have excellent problem solving skills.
The candidate should be proficient in Microsoft Word, Windows, Excel, Office, PowerPoint, Publisher and Outlook
The candidate having hands on experience in Spreadsheet, Electronic Scheduler, Electronic Mail is an added advantage.
The candidate should be bondable and easily communicate.
The candidate should be energetic with a positive attitude.
The candidate should be hardworking.
The candidate should be goal oriented.
The candidate should be a quick learner.

Work Conditions and Physical Capabilities

The candidate should be able to work in fast-paced busy environment.
The candidate should be willing to work under pressure.
The candidate should have an eye for details to submit work or send communications without error
The candidate should be required to perform repetitive tasks on frequent basis.
The candidate should be willing to work for long hours in sitting position.
The candidate must finished the work with in the given time line.

How to Apply

If you are interested in applying, apply through the given options.

By email

[email protected]