Office Administrator

B.B.S. EXTERIOR LTD based in #2148 3961 52 AV NE, Calgary, AB T3J 0K7 is inviting applications from suitable applicants for the position of Office Administrator who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to full time or permanent employment. The shift timings include Day, Weekend and variety of Shift. The selected candidate should ready to work overtime if needed.

Employer Name: B.B.S. EXTERIOR LTD
Position: Office Administrator
No. of vacancies: 1
Salary: $31.00 hourly for 40 hours per week
Employment type: Permanent employment, Full time
Location: #2148 3961 52 AV NE, Calgary, AB T3J 0K7

Job Description

  • The candidate shall be accountable for carrying out the administrative activities of the establishment.
  • The candidate would be responsible in processing requests under government access to information and privacy legislation, administer policies and processes pertaining to the release of records.
  • The candidate will be in charge of overseeing and coordinating administrative procedures in the office.
  • The candidate would be in charge of reviewing, evaluating, and implementing new administrative procedures.
  • The candidate would be in charge of setting work priorities and ensuring that procedures and deadlines are followed.
  • The candidate would be responsible for performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking
  • The candidate will be expected to help with the formulation of the operating budget as well as inventory and budgetary controls.
  • The candidate will be required to gather data and write reports, manuals, and communications on a regular and special basis.
  • The candidate would be responsible in assigning work to office support personnel.
  • The candidate should keep the databases in check and update them regularly.
  • The candidate should be able to handle phone calls and all related correspondence.
  • The candidate would be responsible in ensuring adherence to relevant company procedures and policies
  • The candidate will be required to oversee the members of the administrative team and coordinate their activities.
  • The candidate should be able to provide assistance with different budgeting and bookkeeping activities.
  • The candidate should ensure stock of office supplies and place orders when necessary.
  • The candidate would be responsible for updating of office records and databases that contain personnel, financial, and office data.
  • The candidate would be in charge of ensuring that he or she is available to assist colleagues and employees as needed.
  • The candidate would be responsible in keeping office reports and records.
  • The candidate will be expected to collect data and create periodic and special reports, manuals, and correspondence.
  • The candidate would be responsible in typing and proof reading forms and other documents.
  • The candidate should be able to schedule and confirm appointments.
  • The candidate would be in charge of answering phones and forwarding phone calls and messages.
  • The candidate will be required to respond to electronic enquiries.
  • The candidate should provide general support to visitors.
  • The candidate would be responsible for Coordinating project deliverables
  • The candidate will be required to provides administrative support to ensure efficient operation of office.
  • The candidate would be responsible for Overseeing office supplies and services, including restocking supplies, relocating employees to new areas, setting up desks and equipment for new hires, arranging parking permits for employees, or creating important office forms
  • The candidate would need to adhere to all relevant company procedures and policies
  • The candidate will be required to assist in the preparation of regularly scheduled reports.
  • The candidate would be responsible for attending training sessions to improve administrative skills.
  • The candidate would be responsible for overseeing the maintenance of office facilities and equipment.
  • The candidate would be responsible for establishing and maintaining effective and cooperative professional business relationships with all levels of management, employees and outside clients.
  • The candidate would be responsible for providing back up assistance to other administrative support team members as needed

Job Requirements

  • The candidate should be fluent in English language.
  • The candidate should have minimum qualification of Secondary (high) school graduation certificate.
  • The ideal candidate should have a minimum 1 to 2 years of working experience in similar industry.
  • The selected candidate have to supervise and monitor work of other workers
  • The candidate should have excellent time management skills and the ability to prioritize work.
  • The candidate should have strong organizational skills with the ability to multi-task.
  • The candidate should be able to work independently and as part of a team.
  • The candidate should be organized and flexible in nature.
  • The candidate should give importance to values and ethics.
  • The candidate should have excellent oral and written communication.
  • The candidate should be punctual.
  • The candidate should be a good team player with enough interpersonal and judge-mental skills.
  • The candidate should be energetic with a positive attitude
  • The candidate should be hardworking and able to work under pressure.
  • The candidate should be accountable.
  • The candidate should be reliable.
  • The candidate should be accurate
  • The candidate must be able to complete complex administrative tasks with minimal supervision
  • The candidate should have excellent customer service skills.
  • The candidate should have leadership skills to take control of a situation and make quick decisions when necessary
  • The candidate must be able to work with sensitive information.
  • The candidate should have an eye for details to submit work or send communications without error
  • The candidate would be in charge of handling confidential information.
  • The candidate should be client focused.
  • The candidate should be bondable and easily communicate
  • The candidate should have a thorough Criminal record check.
  • The candidate should be proficient in Microsoft Word, Windows, Excel, Office and Outlook.
  • The candidate having hands on experience in Spreadsheet, Electronic Scheduler, Electronic Mail is an added advantage.
  • This is a fast-paced environment.
  • The candidate should be willing to work under pressure.
  • The candidate should be required to perform repetitive tasks on frequent basis.
  • The candidate must finished the work with in the given time line.
  • The candidate should ready to work overtime if needed.

Transportation/Travel Information

  • The candidate is able to travel by public transportation

Work Location Information

  • The candidate will be required to work in Urban area

How to Apply

If you are interested in applying, apply through the given options.

By email

[email protected]

 

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