Office Administrative Assistant

Allied Mortgage- The mortgage Centre based in Scarborough, ON is inviting applications from suitable candidates for the position of Office Administrative Assistant who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Term or contract or Part-time jobs. The chosen candidate will be required to work during the day shift and on a flexible schedule.

Employer Name: Allied Mortgage- The mortgage Centre
Position: Office Administrative Assistant
No. of vacancies: 1
Salary: $15.00 to $20.00 hourly for 20 to 25 hours per week
Employment type: Term or contract, Part-time
Location: Scarborough, ON

Technical Terminology: Financial

Job Description

  • The candidate would be responsible in typing and proof reading forms and other documents.
  • The candidate should be able to schedule and confirm appointments.
  • The candidate will be required to greet people and direct them to contacts or service areas
  • The candidate will be expected to devise and implement office procedures and routines.
  • The candidate will be expected to plan and coordinate seminars, conferences, and other events.
  • The candidate would be in charge of answering phones and forwarding phone calls and messages.
  • The candidate will be required to respond to electronic enquiries.
  • The candidate would be in charge of gathering data, statistics, and other information.
  • The candidate will be responsible in ordering office supplies and maintain inventory.
  • The candidate would be in charge of reviewing, evaluating, and implementing new administrative procedures.
  • The candidate would be in charge of setting work priorities and ensuring that procedures and deadlines are followed.
  • The candidate would be in charge of recording and preparing minutes for meetings, seminars, and conferences.
  • The candidate should keep the databases in check and update them regularly.
  • The candidate would be in charge of arranging travel, related itineraries, and making reservations.
  • The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating the flow of information.
  • The candidate would be in charge of set up and maintain manual and computerised data filing systems
  • The candidate would be responsible in keeping office reports and records.
  • The candidate will be required to handle office correspondence independently.
  • The candidate will be required to assist in the preparation of regularly scheduled reports.
  • The candidate will be required to update and maintain office policies and procedures.
  • The candidate should provide general support to visitors.
  • The candidate will be required to provides administrative support to ensure efficient operation of office.
  • The candidate would be responsible for attending training sessions to improve administrative skills.
  • The candidate would be in charge of supervising administrative staff and delegating duties to ensure performance.
  • The candidate would be in charge of submitting reports on time and preparing presentations or proposals as needed.
  • The candidate would be in charge of overseeing the upkeep of office facilities and equipment.
  • The candidate would be responsible for establishing and maintaining effective and cooperative professional business relationships with all levels of management, employees and outside clients.
  • The candidate would be responsible for providing back up assistance to other administrative support team members as needed
  • The candidate will be responsible for keeping general office files, such as job files, vendor files, and other files related to the company’s operations.
  • The candidate will be expected to perform bookkeeping tasks such as invoicing, account receivable monitoring, and budget tracking.
  • The candidate will be required to carry out administrative activities of establishment
  • The candidate will be expected to collect data and create periodic and special reports, manuals, and correspondence.
  • The candidate would need to adhere to all relevant company procedures and policies
  • The candidate will be required to assist in the preparation of regularly scheduled reports.
  • The candidate would be responsible for participating training sessions to improve skills with administrative tasks in the organisation

Job Requirements

  • The candidate should be fluent in English language.
  • The candidate should have minimum qualification of Secondary (high) school graduation certificate.
  • Previous experience is not mandatory.
  • The candidate should be proficient in Microsoft Word, Windows, Excel, Office, PowerPoint, Publisher and Outlook
  • The candidate must be familiar with Microsoft Windows and Simply Accounting.
  • The candidate having hands on experience in Spreadsheet, Electronic Scheduler, Electronic Mail is an added advantage.
  • The candidate would be responsible for training new joiners.
  • The selected candidate have to supervise and monitor work of other workers.
  • The candidate should have excellent time management skills and the ability to prioritize work.
  • The candidate should have strong organizational skills with the ability to multi-task.
  • The candidate should be able to work independently and as part of a team.
  • The candidate should be organized and flexible in nature.
  • The candidate should give importance to values and ethics.
  • The candidate should have excellent oral and written communication.
  • The candidate should be punctual.
  • The candidate should be a good team player with enough interpersonal and judge-mental skills.
  • The candidate should be energetic with a positive attitude
  • The candidate should be accountable.
  • The candidate should be authentic.
  • The candidate should be reliable.
  • The candidate must be able to complete complex administrative tasks with minimal supervision
  • The candidate should have excellent customer service skills.
  • The candidate should have leadership skills to take control of a situation and make quick decisions when necessary
  • The candidate must be able to work with sensitive information.
  • The candidate would be in charge of handling confidential information
  • The candidate should be client focused.
  • The candidate should be bondable and easily communicate
  • The candidate should have a thorough Criminal record check.
  • The candidate should be able to work in fast-paced busy environment.
  • The candidate should be willing to work under pressure.
  • The candidate should have an eye for details to submit work or send communications without error
  • The candidate should be required to perform repetitive tasks on frequent basis.
  • The candidate must finished the work with in the given time line.

Area of Specialization

  • The candidate should be knowledgeable about Reports and records, Financial statements and Correspondence.

How to Apply

If you are interested in applying, apply through the given options.

By email

[email protected]

Note

Please include the following while sending the application

  • Job reference number- admin

 

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