Office administrative assistant

Multirim Inc. based in Concord, ON is inviting applications from suitable candidates for the position of Office administrative assistant who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The open positions pertain to the Permanent employment or Full time job. The candidate must work on the day shift.

Employer Name: Multirim Inc.
Position: Office administrative assistant
No. of vacancies: 1
Salary: $25.00 to $30.00 hourly (To be negotiated) / 40 hours per week
Employment type: Permanent employment, Full time
Location: Concord, ON

Job Description

The candidate will be responsible for training staff.
The candidate must develop and implement policies and procedures.
The candidate must train other workers.
The candidate must determine and implement office procedures and routines.
The candidate must answer the phone and relay phone calls and messages.
The candidate must respond to electronic inquiries.
The candidate must compile data, statistics, and other information.
The candidate will be responsible for overseeing the preparation of reports.
The candidate must advise senior management.
The candidate must respond to employee questions and complaints.
The candidate must order office supplies and keep inventory.
The candidate will be responsible for overseeing payroll administration.
The candidate must arrange travel, related itineraries, and make reservations.
The candidate must greet people and direct them to appropriate contacts or service areas.
The candidate will be responsible for setting up and maintaining manual and computerized information filing systems.
The candidate must type and proofread correspondence, forms, and other documents.
The candidate must perform data entry tasks.
The candidate must provide excellent customer service.
The candidate will be responsible for performing basic bookkeeping tasks.
The candidate must delegate work to office support staff.
The candidate will be responsible for assigning, coordinating, and reviewing projects and programs.
The candidate will be responsible for carrying out administrative activities of establishment.
The candidate will be responsible for supervising and coordinating office administrative procedures.
The candidate must be capable of resolving conflict situations.
The candidate must review and evaluate new administrative procedures.
The candidate must establish work priorities and ensure that procedures are followed and deadlines are met.
The candidate will be responsible for coordinating and planning office services such as accommodation, relocation, equipment, supplies, forms, asset disposal, parking, maintenance, and security.
The candidate must assist in the preparation of the operating budget and maintain inventory and budgetary controls.
The candidate must assemble data and prepare periodic and special reports, manuals, and correspondence.
The candidate will be responsible for coaching.

Job Requirements

The candidate should be fluent in English language.
The candidate must have a Bachelor’s degree or equivalent experience.
The ideal candidate will have at least 1 to 2 years of experience in a related industry.
The candidate must have no supervisory responsibilities.
The candidate must be able to multitask.
The candidate must have excellent oral and written communication skills.
The candidate should be organized and flexible in nature.
The candidate should have good judgemental skills.
The candidate should be a good team player.
The candidate should be accurate.
The candidate should be client focused.
The candidate should be reliable.
The candidate must have excellent time management skills.
The candidate must be adaptable.
The candidate must be accountable.
The candidate should be dependable.
The candidate must perform due diligence.
The candidate must be a quick learner.
The candidate should have effective interpersonal skills.
The candidate must be honest.

Work setting

The candidate should work in the private sector in any office or work area that is not open to the public in the ordinary course of business except by individual invitation.
The candidate should work in an urban area with a high population density.