Event coordinator

Dwarf Athletic Association of Canada based in Toronto, ON is inviting applications from suitable candidates for the position of Event coordinator who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Term or contract or Full time job. The candidate must be available to work during flexible hours, and shift schedules have yet to be determined. The candidate will also have the option of working remotely.

Employer Name: Dwarf Athletic Association of Canada
Position: Event coordinator
No. of vacancies: 1
Salary: $17.55 hourly / 35 hours per week
Employment type: Term or contract, Full time
Location: Toronto, ON; Remote work available

Student status: Full time enrollment, Part time enrollment

Job Description

• The candidate will be responsible for promoting conference and meeting services, as well as special events.
• The candidate will be responsible for inspecting and selecting sites.
• The candidate will be responsible for developing media strategies and public relations activities.
• The candidate will be responsible for developing sponsorship, partnership, and fundraising programs.
• The candidate must solicit event donors.
• The candidate must review bids and negotiate costs.
• The candidate must assist in budget preparation.
• The candidate will be responsible for coordinating and monitoring conference and meeting activities, as well as attending to related details.
• The candidate will be responsible for coordinating media services.
• The candidate will be responsible for coordinating set-ups, staging, seating, parking, communication systems, and other details for special events.
• The candidate must confirm and coordinate speakers.
• The candidate will be responsible for implementing social programs, food and beverage, transportation, and other services.
• The candidate must set up and monitor, or arrange for the setting up and monitoring of multi-media equipment.
• The candidate must plan schedules, goals, and objectives.
• The candidate will be responsible for developing registration systems and information materials.
• The candidate must plan for required documentation, as well as pre- and post-distribution of documentation (itineraries, evaluations, etc.).
• The candidate will be responsible for researching and designing special event programs.
• The candidate will be responsible for planning social events and guest programs.
• The candidate will be responsible for managing event logistics.
• The candidate must plan and oversee webinars.
• The candidate will be responsible for advising clients on advertising and sales promotion strategies.
• The candidate will be responsible for supervising office and volunteer staff.
• The candidate must be familiar with project management.
• The candidate must perform administrative tasks.
• The candidate must maintain and manage digital database.
• The candidate must answer to both written and oral inquiries.
• The candidate will be responsible for conducting analytical marketing studies.
• The candidate will be responsible for designing market research questionnaires.
• The candidate must prepare funding applications.
• The candidate must prepare and/or deliver educational, publicity, and information programs, materials, and sessions.
• The candidate must gather, research, and prepare communication materials.
• The candidate will be responsible for coordinating special publicity events and promotions.
• The candidate must conduct online marketing, E-commerce, and Website promotions.
• The candidate must develop a portfolio of marketing materials.
• The candidate will be responsible for writing and editing press releases, newsletters, and other communication materials.
• The candidate must assist in the preparation of brochures, reports, newsletters, and other materials.
• The candidate must prepare sports, literary, performance, or other contracts.

Job Requirements

• The candidate should be fluent in English language.
• The candidate must have a Bachelor’s degree.
• The candidate will be responsible for supervising working groups and committees.
• The candidate should be accurate.
• The candidate should be client focused.
• The candidate should have effective interpersonal skills.
• The candidate must have excellent oral and written communication skills.
• The candidate should be organized and flexible in nature.
• The candidate must be capable of acting on their own initiative.
• The candidate should be a good team player.
• The candidate must have excellent time management skills.
• The candidate must be resourceful.
• The candidate must be able to multitask.
• The candidate should be dependable.
• The candidate should have good judgemental skills.
• The candidate should be reliable.
• The candidate must be honest.

Work setting

• The candidate must work for associations, non-profit organizations, and social service or charity agencies.

Experience and specialization

Target audience

• The target audiences are children and people with disabilities.

Computer and technology knowledge

• The candidate must be familiar with Adobe Photoshop, MS Excel, MS Office, MS PowerPoint, MS Word, MailChimp, Spreadsheet, Electronic mail and WordPress.

Area of work experience

• The candidate must have experience working in community service organizations, conference and meeting planning companies, conference centres, hotels, motels, resorts, multi-purpose facilities, professional associations or organization, and sports and entertainment facilities.

Experience with special needs children

• The candidate must have experience working with special needs children, such as those with physical disabilities.

Area of specialization

• The candidate must be knowledgeable about interactive/new media, communications, audio/audio-visual, and fundraising.

Additional information

Security and safety

• The candidate should be subjected to a thorough criminal background check and child abuse registry check.

Transportation/travel information

• The candidate’s travel expenses will be covered by the employer.

Work conditions and physical capabilities

• The candidate should have an eye for details.

Own tools/equipment

• The candidate must have a cell phone, a computer, and internet access.

Benefits

• Under Financial benefits, the selected candidate will receive Mileage reimbursement.

How to Apply

If you are interested in applying, apply through the given options.

By email

[email protected]

Note

Please include the following while sending the application

• Cover letter