Administrative assistant – office

Community Support Centre Halidmand Norfolk based in Caledonia, ON is inviting applications from suitable candidates for the position of Administrative assistant – office who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Term or contract or Full time job. The candidate must work on the day shift and be available to work during flexible hours.

Employer Name: Community Support Centre Halidmand Norfolk
Position: Administrative assistant – office
No. of vacancies: 1
Salary: $18.00 to $20.00 hourly (To be negotiated) / 35 hours per week
Employment type: Term or contract, Full time
Location: Caledonia, ON

Also hiring: Construction helper

Hiring: Administrative assistant – office

Job Description

  • The candidate must plan and coordinate seminars, conferences, and other events.
  • The candidate must develop and implement policies and procedures.
  • The candidate must train other employees.
  • The candidate will be responsible for training, directing, and motivating employees.
  • The candidate must record and prepare minutes of meetings, seminars and conferences.
  • The candidate must determine and implement office procedures and routines.
  • The candidate must schedule and confirm appointments.
  • The candidate must answer the phone and relay phone calls and messages.
  • The candidate must respond to electronic inquiries.
  • The candidate must compile data, statistics, and other information.
  • The candidate will be responsible for overseeing the preparation of reports.
  • The candidate must advise senior management.
  • The candidate must order office supplies and keep inventory.
  • The candidate must greet people and direct them to appropriate contacts or service areas.
  • The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating information flow.
  • The candidate will be expected to set up and maintain manual and computerised information filing systems.
  • The candidate must type and proofread correspondence, forms, and other documents.
  • The candidate will be expected to perform data entry tasks.
  • The candidate must provide excellent customer service.
  • The candidate must record and relay information.
  • The candidate must provide emergency services.
  • The candidate must provide basic information to clients and the public.
  • The candidate must perform clerical duties such as filing, sorting, and distributing mail.
  • The candidate will be responsible for ordering office supplies.
  • The candidate must obtain and process information needed to provide services.
  • The candidate must keep work records and logs.
  • The candidate must be able to operate a switchboard or phone system.
  • The candidate must receive and issue payments.

Job Requirements

  • The candidate should be fluent in English language.
  • The candidate must have College/CEGEP or equivalent experience.
  • The ideal candidate will have at least 3 to 5 years of experience in a related industry.

Work setting

  • The candidate must work in the finance industry as well as in community and social services.

Experience and specialization

Computer and technology knowledge

  • The candidate must be familiar with Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, Database software, Social Media, MS Office, Electronic mail, Word processing software, Switchboard 1-25 lines, Spreadsheet and Presentation software

Area of work experience

  • The candidate must have prior experience in marketing.

Area of specialization

  • The candidate must be familiar with correspondence, reports, records, and statistics.

Additional information

Security and safety

  • The candidate should be subjected to a thorough criminal background check.

Transportation/travel information

  • The candidate does not have access to public transportation.

Work conditions and physical capabilities

  • The candidate should be able to work in fast-paced busy environment.
  • The candidate should be willing to work under pressure.
  • The candidate must finished the work with in the given time line.
  • The candidate should have an eye for details.
  • The candidate must work with minimal supervision.
  • The candidate should be willing to work for long hours in sitting positions.

Benefits

  • The candidate will receive Team building opportunities and Parking facilities.

How to Apply

If you are interested in applying, apply through the given options.

By email

agee@cschn.org

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