Administrative assistant – office

KYSHA TRANSPORTATION INC based in Mississauga, ON is inviting applications from suitable candidates for the position of Administrative assistant – office who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment or Full time job. The shift timings include Day, Early Morning and Morning.

Employer Name: KYSHA TRANSPORTATION INC
Position: Administrative assistant – office
No. of vacancies: 1
Salary: $24.39 hourly / 30 to 40 hours per week
Employment type: Permanent employment, Full time
Location: Mississauga, ON

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Hiring: Administrative assistant – office

Job Description

  • The candidate will be expected to supervise other employees.
  • The candidate must determine and implement office procedures and routines.
  • The candidate must schedule and confirm appointments.
  • The candidate will be in charge of answering phones and forwarding phone calls and messages.
  • The candidate must respond to electronic inquiries.
  • The candidate will be in charge of ordering office supplies and keeping inventory.
  • The candidate will be expected to plan travel, related itineraries, and make reservations.
  • The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating information flow.
  • The candidate will be expected to set up and maintain manual and computerised information filing systems.
  • The candidate will be expected to oversee the preparation of reports.
  • The candidate must manage contracts.
  • The candidate must develop and implement policies and procedures.
  • The candidate must enter data.
  • The candidate will be expected to oversee payroll administration.
  • The candidate must provide excellent customer service.
  • The candidate will be responsible for planning, organising, directing, controlling, and evaluating daily operations.

Job Requirements

  • The candidate should be fluent in English language.
  • The candidate must have a certificate or diploma from a College, CEGEP, or other non-university programme lasting 3 months to less than 1 year, or equivalent experience.
  • The ideal candidate will have at least 2 to 3 years of experience in a related industry.
  • The candidate must be able to supervise 5 to 10 people.
  • The candidate must be able to multitask.
  • The candidate should be accurate.
  • The candidate should be client focused.
  • The candidate must have excellent oral and written communication skills.
  • The candidate should be organised and flexible in nature.
  • The candidate should be reliable.
  • The candidate should be a good team player.
  • The candidate should have good judgemental skills.
  • The candidate must have excellent time management skills.

Work setting

  • The candidate will be required to work in a transportation company as well as in transportation, communication, and utilities.

Experience and specialization

Computer and technology knowledge

  • The candidate must be familiar with Google Docs, Database software, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word and Microsoft Outlook.

Technical terminology

  • The candidate must be familiar with engineering, financial, and business terminology.

Area of specialization

  • The candidate must be familiar with correspondence, financial statements, invoices, and charts, as well as tables, graphs, and diagrams.

Additional information

Transportation/travel information

  • The candidate must be willing to travel.
  • The candidate must be willing to travel frequently.
  • The candidate must have a valid driver’s licence.

Work conditions and physical capabilities

  • The candidate should be able to work in fast-paced busy environment.
  • The candidate should be willing to work under pressure.
  • The candidate must finished the work with in the given time line.
  • The candidate should be required to perform repetitive tasks on frequent basis.
  • The candidate should have an eye for details.
  • The candidate must be able to handle a large case load.
  • The candidate will be expected to manage a large workload.

How to Apply

If you are interested in applying, apply through the given options.

By email

kyshatransport@hotmail.com

Note

Please include the following while sending the application

  • Letter of recommendation
  • Highest level of education and name of institution where it was completed
  • Copy of latest school transcript
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