Administrative assistant, legal

OTOYA CELIS Notaire Inc., located at 9825 Boulevard de l’Acadie, Suite 109, Montréal, QC H4N 2W2, is seeking an Administrative Assistant, Legal, who is a self-motivated individual with excellent interpersonal skills. The selected applicant must join and assume their responsibilities at the earliest. The available positions are for Permanent employment or full-time jobs. The shift times for this position are Day, Evening, Overtime, and To Be Determined.

Employer Name: OTOYA CELIS Notaire Inc.
Position: Administrative assistant, legal
No. of vacancies: 2
Salary: $3,000 to $5,500 monthly (To be negotiated) / 40 to 50 hours per week
Employment type: Permanent employment, Full-time
Location: 9825, Boulevard de l’Acadie suite 109, Montréal, QC H4N 2W2

Also hiring: Construction helper

Job Description

• The candidate must open and distribute regular and electronic incoming mail and other materials.
• The candidate must schedule and confirm appointments.
• The candidate must maintain the filing system.
• The candidate must record and prepare minutes of court sessions, meetings, or conferences.
• The candidate must determine and establish office procedures and routines.
• The candidate must prepare and key in correspondence and legal documents.
• The candidate must review and proofread documents and correspondence to ensure compliance with legal procedures and proper grammatical usage.

Job Requirements

• The candidate must be bilingual.
• The candidate must have completed College/CEGEP or have equivalent experience in legal studies, as a legal administrative assistant or secretary, or as a legal assistant/paralegal.
• The ideal candidate will have at least 1 to 2 years of experience in a related industry.
• Spanish is considered an asset for the candidate.
• The candidate should be dependable.
• The candidate must be well-organized.
• The candidate should be reliable.
• The candidate must be able to multitask.

Experience and specialization

Computer and technology knowledge

• The candidate must be knowledgeable about MS Word, email, MS Excel and Adobe Acrobat Reader.

Area of work experience

• The candidate must have work experience in contracts, financial statements, real estate, reports and records, and management.

Additional information

Work conditions and physical capabilities

• The candidate should have an eye for detail.

How to Apply

If you wish to apply, please utilize the provided options to submit your application.

By email

otoyacelisnotaire@gmail.com

By phone

514-334-0859 Between 10:00 a.m. and 05:00 p.m.

Note

Please include the following while sending the application

• Cover letter
• References attesting experience
• Copy of portfolio or relevant work examples
• The candidate must clearly state their highest level of completed education and specify the name of the institution where they completed it.