Administrative assistant

Louise Taverne & Bar à Vin, situated in Québec, QC G1K 3V7, is seeking applications for the position of Administrative Assistant who is enthusiastic and possesses excellent interpersonal skills. The successful candidate will be required to commence work at the earliest opportunity. The employer is offering a permanent or full-time position. The shift timings for this position include the Day and Morning.

Employer Name: Louise Taverne & Bar à Vin
Position: Administrative assistant
No. of vacancies: 1
Salary: $25.00 hourly / 40 hours per week
Employment type: Permanent employment, Full-time
Location: Québec, QC G1K 3V7

Also hiring: Sales secretary

Job Description

  • The candidate must open and distribute mail and other materials.
  • The candidate must plan and control budgets and expenditures.
  • The candidate will be responsible for planning and organizing daily operations.
  • The candidate will be responsible for reviewing HR projects to ensure compliance with applicable laws and regulations.
  • The candidate must record and prepare minutes of meetings, seminars and conferences.
  • The candidate must determine and implement office procedures and routines.
  • The candidate must schedule and confirm appointments.
  • The candidate must answer the phone and relay phone calls and messages.
  • The candidate must respond to electronic inquiries.
  • The candidate must compile data, statistics, and other information.
  • The candidate must order office supplies and keep inventory.
  • The candidate will be responsible for overseeing payroll administration.
  • The candidate will be responsible for setting up and maintaining manual and computerized information filing systems.
  • The candidate must perform data entry tasks.
  • The candidate must maintain and manage a digital database.
  • The candidate must reconcile accounts.
  • The candidate will be responsible for preparing reports on sales volumes, merchandising and personnel matters.
  • The candidate will be responsible for preparing and submitting reports.
  • The candidate must perform administrative tasks.
  • The candidate must label, file, and retrieve documents.
  • The candidate must invoice clients.
  • The candidate must assist in the analysis of data and the preparation of reports.
  • The candidate must prepare agendas and make arrangements for committee, board, and other meetings.
  • The candidate must prepare and monitor contracts and budgets.

Job Requirements

  • The candidate should be fluent in the French language.
  • There are no standard education requirements such as a bachelor’s degree, a certificate, or a diploma.
  • The ideal candidate will have at least 1 to 2 years of experience in a related industry.
  • The candidate must be able to multitask.
  • The candidate must have excellent written communication skills.
  • The candidate must be flexible.
  • The candidate should have good judgmental skills.
  • The candidate should be reliable.
  • The candidate must have excellent time management skills.
  • The candidate must be adaptable.
  • The candidate must be accountable.
  • The candidate should be dependable.

Experience and specialization

Computer and technology knowledge

  • The candidate must be knowledgeable about Acomba, MS Excel, MS Outlook, MS PowerPoint, MS Windows, Project management software, Social Media, Adobe Acrobat Reader, Google Drive and Electronic mail.

Technical or specialized writing

  • The candidate must have technical or specialized writing skills for commentary.

Area of specialization

  • The candidate must specialize in reports, records, and invoices.

Additional information

Work conditions and physical capabilities

  • The candidate must have the ability to work independently.
  • The candidate should be willing to work under pressure.
  • The candidate must finish the work within the given timeline.
  • The candidate should have an eye for detail.
  • The candidate must be able to work with minimal supervision.

How to Apply

To apply, please use the provided options and submit your application if you are interested in the position.

By email

administration@louisetaverne.ca

Note

Please include the following while sending the application

  • Job reference number- 3351446
  • Cover letter
  • Letter of recommendation
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