Administrative assistant

OTTAWA SWISS WATCH SERVICES INC., based in Ottawa, ON K1T 2J7, is inviting applications from suitable candidates for the position of Administrative Assistant who are self-motivated and have good interpersonal skills. The selected candidate will be required to start work as soon as possible. The open positions pertain to Permanent employment or full-time jobs. The shift timings include Day, Evening, Shift, Flexible Hours and Morning.

Employer Name: OTTAWA SWISS WATCH SERVICES INC.
Position: Administrative assistant
No. of vacancies: 1
Salary: $35.00 hourly / 35 hours per week
Employment type: Permanent employment, Full time
Location: Ottawa, ON K1T 2J7

Also hiring: Fruit farm labourer

Job Description

  • The candidate will be responsible for coordinating the flow of information within the team.
  • The candidate must determine and implement office procedures and routines to ensure the efficient operation of the office.
  • The candidate must schedule and confirm appointments.
  • The candidate must answer the phone and relay phone calls and messages.
  • The candidate must respond to electronic inquiries.
  • The candidate must order office supplies and maintain an accurate inventory of them.
  • The candidate will be responsible for overseeing payroll administration.
  • The candidate must greet people and direct them to appropriate contacts or service areas.
  • The candidate will be responsible for setting up and maintaining manual and computerized information filing systems.
  • The candidate must provide excellent customer service.
  • The candidate must consult with clients after the sale to provide ongoing support and assistance.
  • The candidate will be responsible for carrying out the administrative activities of the establishment.
  • The candidate will be responsible for supervising and coordinating office administrative procedures.
  • The candidate must contact potential customers by phone.
  • The candidate must establish work priorities, ensure procedures are followed, and meet deadlines.
  • The candidate must assist in preparing the operating budget and maintain inventory and budgetary controls.
  • The candidate must order and maintain an inventory of parts and supplies.

Job Requirements

  • The candidate should be fluent in the English language.
  • The candidate must have a Bachelor’s degree or equivalent experience.
  • The ideal candidate will have at least 1 to less than 7 months of experience in a related industry.
  • The candidate must be able to multitask.
  • The candidate must have excellent oral and written communication skills.
  • The candidate should be organized and flexible.
  • The candidate should be client-focused.
  • The candidate must have excellent time management skills.

Experience and specialization

Computer and technology knowledge

  • The candidate must be knowledgeable about Google Docs, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Microsoft Office, and Electronic mail.

Additional information

Work conditions and physical capabilities

  • The candidate must have the ability to work independently.
  • The candidate should be able to work effectively in a fast-paced and busy environment.
  • The candidate should be willing to work under pressure.
  • The candidate should have an eye for detail.
  • The candidate must be able to work with minimal supervision.

How to Apply

To apply, please use the provided options and submit your application if you are interested in the position.

By email

info@ottawasws.com

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