Administrative assistant

MATRIX FURNITURE GROUP INC., based in Etobicoke, ON, invites applications from suitable self-motivated candidates with good interpersonal skills for the Administrative Assistant position. The candidate who gets selected will be required to start work as soon as possible. The open positions pertain to Permanent employment or Full-time jobs. The candidate must work on the day shift. The position of Administrative Assistant has been approved by the LMIA (Labour Market Impact Assessment).

Employer Name: MATRIX FURNITURE GROUP INC.
Position: Administrative assistant
No. of vacancies: 2
Salary: $29.00 to $35.00 hourly (To be negotiated) / 30 to 40 hours per week
Employment type: Permanent employment, Full time
Location: Etobicoke, ON

Also hiring: Light duty cleaner

Job Description

  • The candidate must arrange and coordinate seminars, conferences, and other events.
  • The candidate will coordinate the flow of information within the team.
  • The candidate must open and distribute mail and other materials.
  • The candidate will review HR projects to ensure they comply with laws and regulations.
  • The candidate must develop and implement policies and procedures.
  • The candidate must record and prepare minutes of meetings, seminars and conferences.
  • The candidate must determine and implement office procedures and routines.
  • The candidate must schedule and confirm appointments.
  • The candidate must manage contracts.
  • The candidate must answer the phone and relay phone calls and messages.
  • The candidate must respond to electronic inquiries.
  • The candidate must compile data, statistics, and other information.
  • The candidate must order office supplies and keep inventory.
  • The candidate must arrange travel, related itineraries, and make reservations.
  • The candidate must greet and direct people to appropriate contacts or service areas.
  • The candidate will be responsible for setting up and maintaining manual and computerized information filing systems.
  • The candidate must type and proofread correspondence, forms, and other documents.
  • The candidate must provide excellent customer service.
  • The candidate will be responsible for performing basic bookkeeping tasks.

Job Requirements

  • The candidate should be fluent in the English language.
  • The candidate must have a certificate of Secondary (high) school graduation.
  • The ideal candidate will have at least 7 months to less than 1 year of experience in a related industry.
  • The candidate must be able to multitask.
  • The candidate must have excellent oral and written communication skills.
  • The candidate should be organized and flexible.
  • The candidate should be a good team player.
  • The candidate should be client-focused.
  • The candidate should be reliable.

Work setting

  • The candidate should work in a retail/wholesale establishment or distribution centre, handling products from manufacturers or wholesalers, organizing them, and shipping them to their final destinations as quickly as possible.

Experience and specialization

Computer and technology knowledge

  • The candidate must be knowledgeable about MS Excel, MS Windows, MS Word, MS Office, QuickBooks, and Simply Accounting.

Additional information

Security and safety

  • The candidate should undergo a thorough basic security clearance.

Transportation/travel information

  • The candidate must have their vehicle.
  • The candidate has access to public transportation.

Work conditions and physical capabilities

  • The candidate must have the ability to work independently.
  • The candidate must finish the work within the given timeline.
  • The candidate should have an eye for detail.
  • The candidate should be required to perform repetitive tasks frequently.
  • The candidate must be able to work with minimal supervision.

Benefits

  • Financial and Other benefits will be provided to the selected candidate.
  • Under Financial benefits, the selected candidate should receive benefits following the collective agreement contract between the employer and the union representing a bargaining unit.
  • In addition to the Financial benefits mentioned above, the selected candidate will receive free parking, other benefits and parking facilities.

How to Apply

To submit your application, please use the options if you are interested.

By email

[email protected]

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