Administrative assistant

Visaforyou Inc. is located in Concord, ON. The company is currently looking for applications for the Administrative Assistant role. We are looking for a self-disciplined individual with outstanding interpersonal skills. The selected applicant will be required to join and take on their responsibilities as soon as possible. The open positions are for Permanent or Full-time employment. The LMIA (Labour Market Impact Assessment) has approved the Administrative Assistant position.

Employer Name: Visaforyou Inc
Position: Administrative assistant
No. of vacancies: 1
Salary: $34.50 hourly / 30 hours per week
Employment type: Permanent employment, Full time
Location: Concord, ON

Also hiring: Cleaner, light duty

Job Description

  • The candidate must arrange and coordinate seminars, conferences, and other events.
  • The candidate will coordinate the flow of information within the team.
  • The candidate will be responsible for directing and controlling daily operations.
  • The candidate will be responsible for evaluating daily operations.
  • The candidate must motivate the staff.
  • The candidate must open and distribute mail and other materials.
  • The candidate must plan and control budgets and expenditures.
  • The candidate will be responsible for planning and organizing daily operations.
  • The candidate must develop and implement policies and procedures.
  • The candidate must record and prepare minutes of meetings, seminars and conferences.
  • The candidate must determine and implement office procedures and routines.
  • The candidate will be responsible for overseeing the classification and rating of occupations.
  • The candidate must plan, develop, and implement recruitment strategies.
  • The candidate must schedule and confirm appointments.
  • The candidate must manage contracts.
  • The candidate must answer the phone and relay phone calls and messages.
  • The candidate must respond to electronic inquiries.
  • The candidate will be responsible for overseeing the development of communication strategies.
  • The candidate must compile data, statistics, and other information.
  • The candidate will be responsible for overseeing the preparation of reports.
  • The candidate must advise senior management.
  • The candidate must respond to employee inquiries and complaints.
  • The candidate must communicate with management, union officials, and HR consultants.
  • The candidate must negotiate collective agreements on behalf of employers or workers.
  • The candidate will be responsible for overseeing payroll administration.
  • The candidate will be responsible for setting up and maintaining manual and computerized information filing systems.
  • The candidate must type and proofread correspondence, forms, and other documents.
  • The candidate must conduct research.
  • The candidate must provide excellent customer service.
  • The candidate must work with the marketing department to understand and communicate marketing messages to the field.
  • The candidate must maintain and manage the digital database.
  • The candidate will need to coach.
  • The candidate will be responsible for performing basic bookkeeping tasks.
  • The candidate must consult with clients after the sale to provide ongoing support.
  • The candidate will evaluate work environments, programs, and procedures for controlling, eliminating, and preventing disease and injury.
  • The candidate will assign, coordinate, and review projects and programs.
  • The candidate will plan, organize, direct, control, and evaluate daily operations.

Job Requirements

  • The candidate should be fluent in the English language.
  • The candidate must have a certificate of Secondary (high) school graduation.
  • The ideal candidate will have at least 1 to 2 years of experience in a related industry.
  • Fluency in Russian, Hebrew and Ukrainian is an asset.
  • The candidate must supervise working groups.
  • The candidate must be able to multitask.
  • The candidate must have excellent oral and written communication skills.
  • The candidate should be organized and flexible.
  • The candidate should have good judgmental skills.
  • The candidate should be a good team player.
  • The candidate should be accurate.
  • The candidate should be client-focused.
  • The candidate should be reliable.
  • The candidate must have excellent time management skills.
  • The candidate must be adaptable.
  • The candidate must be accountable.
  • The candidate should be dependable.
  • The candidate must perform due diligence.
  • The candidate must be a quick learner.

Work setting

  • The employer should not cover the candidate’s relocation costs; if the company does not provide a package, you may request an advance on your earnings to cover some of your moving expenses.
  • The candidate should be willing to relocate and ready to find a job in a new or different city.
  • The candidate must work in a law firm.

Budgetary responsibility

  • The candidate will have a budgetary responsibility ranging from 0 to $100,000 and $500,001 – $1,500,000.

Experience and specialization

Computer and technology knowledge

  • The candidate must be knowledgeable about Google Docs, Microsoft Publisher, Microsoft Visio, Dictaphone, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, Adobe Photoshop, Database software, MS Project, Social Media, Accounting software, MS Access, MS Office, Quick Books, Simply Accounting, Adobe Acrobat Reader, Google Drive, LinkedIn, WordPerfect and Electronic mail.

Technical terminology

  • The candidate must know legal, medical, engineering, scientific, financial, and business terminology.

Area of work experience

  • The candidate must have experience in purchasing, procurement, contracts, immigration, human resources, and tourism.

Specialization or experience

  • The candidate must have prior experience with employee engagement.

Area of specialization

  • The candidate must specialize in correspondence, reports and records, contracts, statistics, financial statements, invoices, project management, business process management and accounting.

Additional information

Transportation/travel information

  • The candidate must be willing to travel.
  • The employer will not pay for the candidate’s travel expenses.

Work conditions and physical capabilities

  • The candidate must have the ability to work independently.
  • The candidate should be able to work in a fast-paced, busy environment.
  • The candidate should be willing to work under pressure.
  • The candidate must finish the work within the given timeline.
  • The candidate should have an eye for detail.
  • The candidate should be required to perform repetitive tasks frequently.
  • The candidate must be able to handle a large case load.
  • The candidate will be expected to manage a large workload.
  • The candidate must be able to work with minimal supervision.

How to Apply

If you wish to apply, please utilize the provided options to submit your application.

By email

[email protected]

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