Administrative assistant

Simplify Accounting is located in Grande Prairie, AB. The company is currently looking for applications for the Administrative Assistant position. We are seeking a self-disciplined individual with exceptional interpersonal skills. The chosen applicant will be required to join and begin their duties as soon as possible. The open positions are for Permanent employment or Full-time jobs. The shift schedule encompasses shift times that include Day, Weekend, Overtime, and Flexible Hours. The LMIA (Labour Market Impact Assessment) has approved the Administrative Assistant position.

Employer Name: Simplify Accounting
Position: Administrative assistant
No. of vacancies: 1
Salary: $23.00 to $30.00 hourly (To be negotiated) / 30 to 40 hours per week
Employment type: Permanent employment, Full time
Location: Grande Prairie, AB

Also hiring: Financial services representative

Job Description

  • The candidate must arrange and coordinate seminars, conferences, and other events.
  • The candidate will coordinate the flow of information within the team.
  • The candidate must open and distribute mail and other materials.
  • The candidate will be responsible for planning and organizing daily operations.
  • The candidate must develop and implement policies and procedures.
  • The candidate must record and prepare minutes of meetings, seminars and conferences.
  • The candidate must determine and implement office procedures and routines.
  • The candidate must schedule and confirm appointments.
  • The candidate must answer the phone and relay phone calls and messages.
  • The candidate must respond to electronic inquiries.
  • The candidate must compile data, statistics, and other information.
  • The candidate must order office supplies and keep inventory.
  • The candidate must communicate with management, union officials, and HR consultants.
  • The candidate must arrange travel, related itineraries, and make reservations.
  • The candidate must greet and direct people to appropriate contacts or service areas.
  • The candidate will be responsible for setting up and maintaining manual and computerized information filing systems.
  • The candidate must type and proofread correspondence, forms, and other documents.
  • The candidate must perform data entry tasks.
  • The candidate must provide excellent customer service.
  • The candidate must maintain and manage the digital database.
  • The candidate will be responsible for performing basic bookkeeping tasks.

Job Requirements

  • The candidate should be fluent in the English language.
  • The candidate must have a College, CEGEP, or other non-university certificate or diploma from a one —to two-year program.
  • The ideal candidate will have at least 1 to 2 years of experience in a related industry.
  • The candidate must be able to multitask.
  • The candidate must have excellent oral and written communication skills.
  • The candidate should be organized and flexible.
  • The candidate should have good judgmental skills.
  • The candidate should be a good team player.
  • The candidate should be accurate.
  • The candidate should be client-focused.
  • The candidate should be reliable.
  • The candidate must have excellent time management skills.
  • The candidate must be adaptable.
  • The candidate must be accountable.
  • The candidate should be dependable.
  • The candidate must perform due diligence.
  • The candidate must be a quick learner.

Work setting

  • The employer should not cover the candidate’s relocation costs; if the company does not provide a package, you may request an advance on your earnings to cover some of your moving expenses.
  • The candidate should be willing to relocate and ready to find a job in a new or different city.
  • The candidate must work in the finance and insurance sector.

Budgetary responsibility

  • The candidate will have a budgetary responsibility ranging from 0 to $100,000.

Experience and specialization

Computer and technology knowledge

  • The candidate must be knowledgeable about MS Windows, an Electronic scheduler, and MS Office.

Technical terminology

  • The candidate must be familiar with financial and business terminology.

Area of specialization

  • The candidate must specialize in correspondence, financial statements, and accounting.

Additional information

Work conditions and physical capabilities

  • The candidate must have the ability to work independently.
  • The candidate should be able to work in a fast-paced, busy environment.
  • The candidate should be willing to work under pressure.
  • The candidate must finish the work within the given timeline.
  • The candidate should have an eye for detail.
  • The candidate should be required to perform repetitive tasks frequently.
  • The candidate must be able to handle a large case load.
  • The candidate will be expected to manage a large workload.
  • The candidate must be able to work with minimal supervision.

Benefits

  • Health, Financial, Long-term, and Other benefits will be provided to the selected candidate.
  • Under Health benefits, the selected candidate will receive a Dental plan, Disability benefits and a Health care plan.
  • Under Financial benefits, the selected candidate will receive Life insurance, which helps their loved ones manage the financial impact in the event of their death.
  • Under Long-term benefits, the selected candidate will receive Long-term care insurance that covers all or part of assisted living facilities and in-home care for people 65 or older or with a chronic condition that needs constant supervision.
  • In addition to the Health, Financial, and Long-term benefits mentioned above, the selected candidate will receive free parking, employer-paid learning/training, paid time off (volunteering or personal days), team-building opportunities and a wellness program.

How to Apply

If interested, kindly use the options given to submit your application.

By email

[email protected]

Note

Please include the following while sending the application

  • Cover letter
  • References attesting experience
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