Administrative assistant

Oakel City Floor Plus Ltd. situated in Burnaby, BC is currently looking for applications for the role of Administrative assistant who is a self-motivated individual with excellent interpersonal skills. The selected candidate for this position will be expected to start work promptly. The available positions are for Permanent employment or Full time job. The LMIA (Labour Market Impact Assessment) has granted approval for the Administrative assistant position.

Employer Name: Oakel City Floor Plus Ltd.
Position: Administrative assistant
No. of vacancies: 1
Salary: $35.00 hourly / 35 to 40 hours per week
Employment type: Permanent employment, Full time
Location: Burnaby, BC

Also hiring: General Manager 

Job Description

  • The candidate will be responsible for coordinating the flow of information within the team.
  • The candidate will be responsible for evaluating daily operations.
  • The candidate must open and distribute mail and other materials.
  • The candidate will be responsible for planning and organizing daily operations.
  • The candidate must record and prepare minutes of meetings, seminars and conferences.
  • The candidate must determine and implement office procedures and routines.
  • The candidate will be responsible for overseeing the classification and rating of occupations.
  • The candidate must schedule and confirm appointments.
  • The candidate must manage contracts.
  • The candidate must manage training and development strategies.
  • The candidate must answer the phone and relay phone calls and messages.
  • The candidate must oversee the analysis of employees data and information.
  • The candidate must respond to electronic inquiries.
  • The candidate must compile data, statistics, and other information.
  • The candidate must advise senior management.
  • The candidate must respond to employee inquiries and complaints.
  • The candidate must order office supplies and keep inventory.
  • The candidate will be responsible for organizing staff consultations and grievance procedures.
  • The candidate will be responsible for overseeing payroll administration.
  • The candidate must arrange travel, related itineraries, and make reservations.
  • The candidate must greet people and direct them to appropriate contacts or service areas.
  • The candidate will be responsible for setting up and maintaining manual and computerized information filing systems.
  • The candidate must type and proofread correspondence, forms, and other documents.
  • The candidate must perform data entry tasks.
  • The candidate must provide excellent customer service.
  • The candidate will be responsible for recruiting and hiring employees, as well as carrying out other staffing duties.
  • The candidate must maintain and manage digital database.
  • The candidate will be responsible for performing basic bookkeeping tasks.
  • The candidate must consult with clients after the sale in order to provide ongoing support.
  • The candidate will be responsible for evaluating work environments, programs, and procedures for controlling, eliminating, and preventing disease and injury.

Job Requirements

  • The candidate should be fluent in English language.
  • The candidate must have a certificate of Secondary (high) school graduation.
  • The ideal candidate will have at least 1 to 2 years of experience in a related industry.
  • The candidate must be able to multitask.
  • The candidate must have excellent oral and written communication skills.
  • The candidate should be organized and flexible in nature.
  • The candidate should have good judgemental skills.
  • The candidate should be a good team player.
  • The candidate should be accurate.
  • The candidate should be client focused.
  • The candidate should be reliable.
  • The candidate must have excellent time management skills.
  • The candidate must be adaptable.
  • The candidate must be accountable.
  • The candidate should be dependable.
  • The candidate must perform due diligence.
  • The candidate must be a quick learner.

Work setting

  • The candidate should work in a retail/wholesale establishment/distribution centre handling products from manufacturers or wholesalers, organizing them, and shipping them to their final destinations as quickly as possible.

Experience and specialization

Computer and technology knowledge

  • The candidate must be knowledgeable about Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, Adobe Photoshop, Social Media, MS Office, Simply Accounting, Google Drive, LinkedIn and Electronic mail.

Technical terminology

  • The candidate must be familiar with business terminology.

Area of specialization

  • The candidate must specialize in correspondence, reports and records, contracts, statistics, financial statements, invoices, charts, tables, graphs and diagrams, business process management, accounting and payroll services.

Additional information

Work conditions and physical capabilities

  • The candidate must have the ability to work independently.
  • The candidate should be able to work in fast-paced busy environment.
  • The candidate should be willing to work under pressure.
  • The candidate must finished the work with in the given time line.
  • The candidate should have an eye for details.
  • The candidate should be required to perform repetitive tasks on frequent basis.
  • The candidate will be expected to manage a large workload.
  • The candidate must be able to work with minimal supervision.

Benefits

  • Under Health benefits, the selected candidate will receive Dental plan, Health care plan and Paramedical services coverage.

How to Apply

If you wish to apply, please utilize the provided options to submit your application.

By email

[email protected]

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