Administrative assistant

Beameo Services-Conseils Inc. situated in Montréal, QC is seeking applications for the job position of Administrative assistant who are enthusiastic and possess excellent interpersonal skills. The successful candidate for this position is expected to start work as quickly as possible. The role being offered is Term or contract or Full time job. The candidate must work on the day shift.

Employer Name: Beameo Services-Conseils Inc.
Position: Administrative assistant
No. of vacancies: 1
Salary: $45,760 to $68,560 annually (To be negotiated) / 40 hours per week
Employment type: Term or contract, Full time
Location: Montréal, QC

Job Description

  • The candidate must arrange and coordinate seminars, conferences, and other events.
  • The candidate will be responsible for coordinating the flow of information within the team.
  • The candidate will be responsible for directing and controlling daily operations.
  • The candidate must open and distribute mail and other materials.
  • The candidate will be responsible for planning and organizing daily operations.
  • The candidate must train staff.
  • The candidate must train other employees.
  • The candidate must record and prepare minutes of meetings, seminars and conferences.
  • The candidate must determine and implement office procedures and routines.
  • The candidate must plan, develop, and implement recruitment strategies.
  • The candidate must schedule and confirm appointments.
  • The candidate must manage contracts.
  • The candidate must answer the phone and relay phone calls and messages.
  • The candidate must respond to electronic inquiries.
  • The candidate must compile data, statistics, and other information.
  • The candidate will be responsible for overseeing the preparation of reports.
  • The candidate must respond to employee inquiries and complaints.
  • The candidate must greet people and direct them to appropriate contacts or service areas.
  • The candidate must provide advice on the tendering procedure.
  • The candidate must conduct research.
  • The candidate must perform data entry tasks.
  • The candidate will be responsible for recruiting and hiring staff.
  • The candidate will be responsible for performing basic bookkeeping tasks.
  • The candidate must prepare proposals.
  • The candidate must prepare briefs.
  • The candidate will be responsible for maintaining records and statistics.
  • The candidate must complete reports.
  • The candidate must assist in the analysis of data and the preparation of reports.
  • The candidate will be responsible for hiring and training employees on job duties, safety procedures, and company policies.
  • The candidate will be responsible for coordinating special events.
  • The candidate must assist in preparing estimates, schedules, specifications, and reports.

Job Requirements

  • The candidate should be fluent in French language.
  • The candidate must have a College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
  • The ideal candidate will have at least 3 to 5 years of experience in a related industry.
  • The candidate must be able to supervise 3 to 4 people.
  • The candidate must be able to multitask.
  • The candidate must have excellent oral and written communication skills.
  • The candidate must be well-organized.
  • The candidate should be reliable.
  • The candidate must have excellent time management skills.
  • The candidate must be adaptable.
  • The candidate should be dependable.
  • The candidate must perform due diligence.

Work setting

  • The candidate must work in construction, consulting, or engineering firms.

Budgetary responsibility

  • The candidate will have a budgetary responsibility ranging from 0 – $100,000.

Experience and specialization

Computer and technology knowledge

  • The candidate must be knowledgeable about MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, Electronic scheduler, SharePoint, Social Media, Accounting software, MS Office, Adobe Acrobat Reader and LinkedIn.

Technical terminology

  • The candidate must be familiar with business terminology.

Area of work experience

  • The candidate must have experience in human resources and business administration/management.

Additional information

Security and safety

  • The candidate should be subjected to a thorough criminal background check.

Transportation/travel information

  • The candidate must have their own transportation.
  • The employer will not pay for the candidate’s travel expenses.
  • The candidate has access to public transportation.

Work conditions and physical capabilities

  • The candidate should be able to work in fast-paced busy environment.
  • The candidate must finished the work with in the given time line.
  • The candidate should have an eye for details.

Benefits

  • Health, Financial, Long term and Other benefits will be provided to the selected candidate.
  • Under Health benefits, the selected candidate will receive Disability benefits, Health care plan and Vision care benefits.
  • Under Financial benefits, the selected candidate will receive Life insurance to help their loved ones manage the financial impact of their death, as well as a Registered Retirement Savings Plan (RRSP) to help them save for retirement. This plan allows for tax-deferred growth of contributions, which promotes long-term financial security.
  • Under Long term benefits, the selected candidate will receive a Tax-free savings account (TFSA) for individuals 18 years or older to set money aside, tax-free, throughout their lifetime.
  • In addition to the Health, Financial, and Long-term benefits mentioned above, the selected candidate will receive On-site recreation and activities, Team building opportunities, Travel insurance and Variable or compressed work week.

How to Apply

Kindly use the given options to submit your application, if you are interested.

By email

info@groupebeameo.com

Note

Please include the following while sending the application

  • Cover letter
  • References attesting experience
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