Administrative assistant

EMMEDIA Gallery & Production Society situated in 2005 10 Ave SW, Calgary, AB T3C 0K4 is currently looking for applications for the role of Administrative assistant who is a self-motivated individual with excellent interpersonal skills. The selected candidate for this position will be expected to start work promptly. The available positions are for Permanent employment or Full time job. The LMIA (Labour Market Impact Assessment) has granted approval for the Administrative assistant position.

Employer Name: EMMEDIA Gallery & Production Society
Position: Administrative assistant
No. of vacancies: 1
Salary: $29.50 hourly / 30 hours per week
Employment type: Permanent employment, Full time
Location: 2005 10 Ave SW, Calgary, AB T3C 0K4

Job Description

• The candidate must schedule and confirm appointments.
• The candidate must manage contracts.
• The candidate must answer the phone and relay phone calls and messages.
• The candidate must respond to electronic inquiries.
• The candidate will be responsible for overseeing the development of communication strategies.
• The candidate must compile data, statistics, and other information.
• The candidate must order office supplies and keep inventory.
• The candidate will be responsible for overseeing payroll administration.
• The candidate must greet people and direct them to appropriate contacts or service areas.
• The candidate will be responsible for setting up and maintaining manual and computerized information filing systems.
• The candidate will be responsible for performing basic bookkeeping tasks.
• The candidate must supervise both office and volunteer staff.
• The candidate must prepare funding and grant applications and proposals.
• The candidate will be responsible for scheduling events, programs, and activities.
• The candidate must prepare written materials such as reports, briefs, and website content.

Job Requirements

• The candidate should be fluent in English language.
• The candidate must have a Bachelor’s degree.
• The ideal candidate will have at least 2 to 3 years of experience in a related industry.
• The candidate must be able to multitask.
• The candidate must have excellent oral and written communication skills.
• The candidate must be well-organized.
• The candidate should be a good team player.
• The candidate must have excellent time management skills.

Work setting

• The candidate’s relocation costs should not be covered by the employer; if the company does not provide a relocation package, you may request an advance on your earnings to cover some of your moving expenses.
• The candidate should work in associations and non-profit organizations, a legal entity organized and operated for a collective, public or social benefit.
• The candidate must work at the art center.

Experience and specialization

Computer and technology knowledge

• The candidate must be familiar with Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, Social Media, MS Office, Quick Books, Google Drive and Electronic mail.

Additional information

Work conditions and physical capabilities

• The candidate must have the ability to work independently.
• The candidate should be willing to work under pressure.
• The candidate must finished the work with in the given time line.
• The candidate should have an eye for details.

Benefits

• Health and Other benefits will be provided to the selected candidate.
• Under Health benefits, the selected candidate will receive Dental plan, Health care plan and Vision care benefits.
• In addition to the Health benefits mentioned above, the selected candidate will receive Employer-paid learning/training, On-site amenities and Paid time off (volunteering or personal days).

How to Apply

If you wish to apply, please utilize the provided options to submit your application.

By email

apply@emmedia.ca

Note

Please include the following while sending the application

• Cover letter