Administrative assistant

Keyser Mason Ball LLP is located at Mississauga, ON. The company is currently looking for applications for the role of Administrative assistant. We are seeking a self-disciplined individual with exceptional interpersonal skills. The chosen applicant will be required to join and begin their duties as soon as possible. The open positions are for Permanent employment or Full time job. The candidate must be available to work during the day shift and be willing to work overtime.

Employer Name: Keyser Mason Ball LLP
Position: Administrative assistant
No. of vacancies: 1
Salary: $52,000 annually / 35 hours per week
Employment type: Permanent employment, Full time
Location: Mississauga, ON

Job Description

• The candidate must plan and coordinate seminars, conferences, and other events.
• The candidate will be responsible for coordinating the flow of information within the team.
• The candidate will be responsible for evaluating daily operations.
• The candidate must open and distribute mail and other materials.
• The candidate must develop and implement policies and procedures.
• The candidate must record and prepare minutes of meetings, seminars and conferences.
• The candidate must schedule and confirm appointments.
• The candidate must answer the phone and relay phone calls and messages.
• The candidate must respond to electronic inquiries.
• The candidate must order office supplies and keep inventory.
• The candidate must arrange travel, related itineraries, and make reservations.
• The candidate must greet people and direct them to appropriate contacts or service areas.
• The candidate must type and proofread correspondence, forms, and other documents.
• The candidate must conduct research.
• The candidate must provide excellent customer service.
• The candidate must analyze incoming and outgoing memoranda, submissions, and reports.
• The candidate must prepare and coordinate the production and submission of summary briefs and reports.
• The candidate must prepare agendas and make arrangements for committee, board, and other meetings.
• The candidate must prepare invoices, reports, memos, letters, financial statements, administer contracts and other documents.
• The candidate will be responsible for planning, organizing, directing, controlling, and evaluating daily operations.
• The candidate will be responsible for managing events.
• The candidate will be responsible for preparing reports and other documents for review and presentation to executive committees and boards of directors.
• The candidate must compile data in order to prepare documents.

Job Requirements

• The candidate should be fluent in English language.
• The candidate must have a College, CEGEP, or non-university certificate or diploma from a program of 1 year to 2 years, or equivalent experience.
• The ideal candidate will have at least 1 to 2 years of experience in a related industry.
• The candidate must have excellent oral and written communication skills.
• The candidate should be organized and flexible in nature.
• The candidate should be a good team player.
• The candidate should be accurate.
• The candidate should be reliable.
• The candidate should be dependable.
• The candidate must be a quick learner.
• The candidate must be capable of acting on their own initiative.
• The candidate should have effective interpersonal skills.
• The candidate must be hardworking.
• The candidate must be proactive.

Work setting

• Work settings provide services.
• The candidate must work in the general office.
• The candidate should work in an urban area with a high population density.

Experience and specialization

Computer and technology knowledge

• The candidate must be familiar with MS Excel, MS Outlook, MS PowerPoint, MS Word, MS Office, Spreadsheet and Database management.

Area of work experience

• The candidate must have prior work experience in project coordination, business administration/management, auditing, and law.

• The candidate must have the ability to work independently.
• The candidate should be able to work in fast-paced busy environment.
• The candidate should be willing to work under pressure.
• The candidate must finished the work with in the given time line.
• The candidate should have an eye for details.
• The candidate must be able to handle a large case load.
• The candidate will be expected to manage a large workload.
• The candidate should be willing to work overtime if necessary.

Benefits

• Health, Financial, Long term and Other benefits will be provided to the selected candidate.
• Under Health Benefits, the selected candidate will receive Dental plan, Disability benefits, Health care plan, Paramedical services coverage and Vision care benefits.
• Under Financial benefits, the selected candidate will receive Group insurance benefits and Life insurance.
• Under Long Term Benefits, the selected candidate will receive Long-term care insurance, which covers all or part of the costs for assisted living facilities and in-home care for individuals aged 65 or older or those with chronic conditions requiring constant supervision.
• In addition to the Health, Financial, and Long-term benefits mentioned above, the selected candidate will receive Other benefits, Parking facilities and Wellness program.

How to Apply

If you have a keen interest in applying, kindly utilize the provided alternatives to submit your application.

By email

[email protected]

Note

Please include the following while sending the application

• Job reference number- 3099979
• Cover letter
• References attesting experience
• Letter of recommendation