Administrative assistant

Vancouver Croissant Ltd. based in Burnaby, BC is inviting applications from suitable candidates for the position of Administrative assistant who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment or Full time job. The selected candidate will be required to work during the day shift.

Employer Name: Vancouver Croissant Ltd.
Position: Administrative assistant
No. of vacancies: 1
Salary: $2,800 to $3,900 monthly for 130 to 160 hours per month
Employment type: Permanent employment, Full time
Location: Burnaby, BC

Technical Terminology: Financial, Business

Job Description

  • The candidate will be in charge of typing and proofreading forms and other documents.
  • The candidate should be able to schedule and confirm appointments.
  • The candidate will be required to greet people and direct them to contacts or service areas.
  • The candidate will be expected to devise and implement office procedures and routines.
  • The candidate will be in charge of answering phones and forwarding phone calls and messages.
  • The candidate will be required to respond to electronic enquiries.
  • The candidate will be in charge of gathering data, statistics, and other information.
  • The candidate will be in charge of ordering office supplies and keeping inventory.
  • The candidate will be in charge of recording and preparing minutes for meetings, seminars, and conferences.
  • The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating the flow of information.
  • The candidate will be in charge of arranging travel, related itineraries, and making reservations.
  • The candidate will be expected to plan and coordinate seminars, conferences, and other events.
  • The candidate will be in charge of set up and maintain manual and computerised data filing systems.
  • The candidate should keep the databases in check and update them regularly.
  • The candidate will be in charge of reviewing, evaluating, and implementing new administrative procedures.
  • The candidate will be in charge of setting work priorities and ensuring that procedures and deadlines are followed.
  • The candidate will be responsible for keeping office reports and records.
  • The candidate will be required to handle office correspondence independently.
  • The candidate will be required to assist in the preparation of regularly scheduled reports.
  • The candidate will be required to update and maintain office policies and procedures.
  • The candidate will be required to provide administrative support to ensure efficient operation of office.
  • The candidate will be expected to collect data and create periodic and special reports, manuals, and correspondence.
  • The candidate must follow all relevant company procedures and policies.
  • The candidate will be expected to supervise other employees.
  • The candidate will be expected to train other employees.

Job Requirements

  • The candidate should be fluent in English language.
  • The candidate must have a minimum qualification of a College, CEGEP, or other non-university certificate or diploma from a programme lasting one to two years, or equivalent experience.
  • The ideal candidate will have at least 5 years of related industry experience.
  • The candidate should be a good team player with enough interpersonal and judge-mental skills.
  • The candidate should be organized and flexible in nature.
  • The candidate should be punctual.
  • The candidate should be accountable.
  • The candidate should be authentic.
  • The candidate should be reliable.
  • The candidate should give importance to values and ethics.
  • The candidate should have excellent time management skills and the ability to prioritize work.
  • The candidate should have strong organizational skills with the ability to multi-task.
  • The candidate should be able to work independently and as part of a team.
  • The candidate should have excellent oral and written communication.
  • The candidate should be energetic with a positive attitude.
  • The candidate must be able to complete complex administrative tasks with minimal supervision.
  • The candidate must be capable of acting on their own initiative.
  • The candidate should have excellent customer service skills.
  • The candidate should have leadership skills to take control of a situation and make quick decisions when necessary.
  • The candidate must be able to work with sensitive information.
  • The candidate would be in charge of handling confidential information.
  • The candidate should be client focused.
  • The candidate should be bondable and easily communicate.
  • The candidate should have strong critical thinking skills and knowledge of analytics.
  • The candidate should have excellent problem solving skills.

Business Equipment and Computer Applications

  • The candidate should be proficient in Microsoft Word, Windows, Excel, Office, PowerPoint, Publisher and Outlook.
  • The candidate should be familiar with accounting software and Quick Books.
  • The candidate having hands on experience in Spreadsheet, Electronic Scheduler, Electronic Mail is an added advantage.

Area of Specialization

  • The candidate should be familiar with reports and records, invoices, financial statements, and correspondence.

Transportation/Travel Information

  • For transportation, the candidate should use their own vehicle.
  • Public transportation is available for the candidate to use.

Work Conditions and Physical Capabilities

  • The candidate should be able to work in fast-paced busy environment.
  • The candidate should be willing to work under pressure.
  • The candidate should have an eye for details to submit work or send communications without error
  • The candidate should be required to perform repetitive tasks on frequent basis.
  • The candidate must finished the work with in the given time line.

Benefits

  • Health, long-term, and other benefits will be provided to the selected candidate.
  • Under Health Benefits, the selected candidate will receive a health care plan, disability benefits, a dental plan, vision care benefits, and coverage for paramedical services.
  • Under Long Term Benefits, the selected candidate will receive Group insurance benefits.
  • In addition to the health and long-term benefits mentioned above, the selected candidate will receive free parking facilities.

How to Apply

If you are interested in applying, apply through the given options.

By email

[email protected]

By mail

3490 Gardner Court suite 105
Burnaby, BC
V5G 3K4

In person

3490 Gardner Court suite 105
Burnaby, BC
V5G 3K4 Between 09:00 AM and 03:00 PM

By phone

604-319-3478 Between 09:00 AM and 03:00 AM

Note

Please include the following while sending the application

  • Cover letter
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