Administrative assistant

Hurontario Optometric Centre situated in Mississauga, ON is seeking applications for the job position of Administrative assistant who are enthusiastic and possess excellent interpersonal skills. The successful candidate for this position is expected to start work as quickly as possible. The role being offered is Permanent employment or Part time leading to full time job. The shift timings for this position include the Weekend, Shift, Flexible Hours, To be determined, Morning and 11:00 to 19:00.

Employer Name: Hurontario Optometric Centre
Position: Administrative assistant
No. of vacancies: 1
Salary: $17.00 hourly / 20 to 40 hours per week
Employment type: Permanent employment, Part time leading to full time
Location: Mississauga, ON

Also hiring: Construction worker

Hiring: Administrative assistant

Job Description

  • The candidate will be responsible for coordinating the flow of information within the team.
  • The candidate will be responsible for directing and controlling daily operations.
  • The candidate will be responsible for evaluating daily operations.
  • The candidate must open and distribute mail and other materials.
  • The candidate will be responsible for planning and organizing daily operations.
  • The candidate must develop and implement policies and procedures.
  • The candidate must determine and implement office procedures and routines.
  • The candidate must schedule and confirm appointments.
  • The candidate must answer the phone and relay phone calls and messages.
  • The candidate must respond to electronic inquiries.
  • The candidate will be responsible for overseeing the preparation of reports.
  • The candidate must arrange travel, itineraries, and makeย reservations.
  • The candidate must greet people and direct them to appropriate contacts or service areas.
  • The candidate will be responsible for setting up and maintaining manual and computerized information filing systems.
  • The candidate must enter data.
  • The candidate will be responsible for performing basic bookkeeping tasks.
  • The candidate will be responsible for assessing work environments, programs, and procedures for controlling, eliminating, and preventing disease and injury.
  • The candidate must supervise both office and volunteer staff.

Job Requirements

  • The candidate should be fluent in English language.
  • The candidate must have College/CEGEP or equivalent experience.
  • The ideal candidate will have at least 7 months to less than 1 year of experience in a related industry.
  • Fluency in Mandarin and Tagalog is an asset.
  • The candidate must be able to multitask.
  • The candidate must have excellent oral and written communication skills.
  • The candidate should be organized and flexible in nature.
  • The candidate should have good judgemental skills.
  • The candidate should be a good team player.
  • The candidate should be accurate.
  • The candidate should be client focused.
  • The candidate should be reliable.
  • The candidate must have excellent time management skills.
  • The candidate must be adaptable.
  • The candidate must be accountable.
  • The candidate should be dependable.
  • The candidate must perform due diligence.
  • The candidate must be a quick learner.

Work setting

  • The candidate must work in a health care institution, facility or clinic.

Experience and specialization

Computer and technology knowledge

  • The candidate must be familiar with MS Excel,ย MS Outlook,ย MS PowerPoint, MS Windows,ย MS Word,ย Adobe Photoshop,ย Database software,ย Accounting software,ย MS Office,ย Adobe Acrobat Reader,ย Google Drive andย Electronic mail.

Technical terminology

  • The candidate must be familiar with legal and medical terminology.

Area of work experience

  • The candidate must have work experience in the areas of purchasing, procurement, and contracts, as well as human resources.

Area of specialization

  • The candidate must be knowledgeable about reports, records, and financial statements.

Additional information

Security and safety

  • The candidate should be subjected to a thorough criminal background check.

Transportation/travel information

  • The candidate has access to public transportation.

Work conditions and physical capabilities

  • The candidate must have the ability to work independently.
  • The candidate should be able to work in fast-paced busy environment.
  • The candidate should be willing to work under pressure.
  • The candidate should have an eye for details.
  • The candidate should be required to perform repetitive tasks on frequent basis.

How to Apply

If you are interested in applying, apply through the given options.

By email

rosaliasy32@yahoo.ca

Note

Please include the following while sending the application

  • Cover letter
  • References attesting experience
  • Letter of recommendation
  • Link to web portfolio
  • Highest level of education and name of institution where it was completed
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