Administrative assistant

Canadian Union of Public Employees based in Ottawa, ON is inviting applications from suitable candidates for the position of Administrative assistant who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment or Full time job.

Employer Name: Canadian Union of Public Employees
Position: Administrative assistant
No. of vacancies: 1
Salary: $1,383.47 to $1,521.5 weekly (To be negotiated) / 30 hours per week
Employment type: Permanent employment, Full time
Location: Ottawa, ON

Job Description

  • The candidate must plan and coordinate seminars, conferences, and other events.
  • The candidate must develop and implement policies and procedures.
  • The candidate must record and prepare minutes of meetings, seminars and conferences.
  • The candidate must determine and implement office procedures and routines.
  • The candidate must schedule and confirm appointments.
  • The candidate must answer the phone and relay phone calls and messages.
  • The candidate must respond to electronic inquiries.
  • The candidate must compile data, statistics, and other information.
  • The candidate must advise senior management.
  • The candidate must order office supplies and keep inventory.
  • The candidate must communicate with management, union officials, and HR consultants.
  • The candidate will be responsible for setting up and maintaining manual and computerized information filing systems.
  • The candidate must type and proofread correspondence, forms, and other documents.
  • The candidate must conduct research.
  • The candidate must enter data.
  • The candidate must maintain and manage digital database.
  • The candidate will be responsible for assigning, coordinating, and reviewing projects and programs.
  • The candidate will be responsible for planning, organizing, directing, controlling, and evaluating daily operations.

Job Requirements

  • The candidate should be fluent in English language.
  • The candidate must have a certificate of Secondary (high) school graduation.
  • The ideal candidate will have at least 2 to 3 years of experience in a related industry.
  • The candidate must be able to multitask.
  • The candidate must have excellent oral and written communication skills.
  • The candidate should be organized and flexible in nature.
  • The candidate should have good judgemental skills.
  • The candidate should be a good team player.
  • The candidate should be accurate.
  • The candidate should be client focused.
  • The candidate should be reliable.
  • The candidate must have excellent time management skills.
  • The candidate must be adaptable.
  • The candidate must be a quick learner.

Experience and specialization

Computer and technology knowledge

  • The candidate must be familiar with MS Excel, MS Outlook, MS Windows, MS Word, MS Office and Adobe Acrobat Reader

Technical terminology

  • The candidate must be familiar with business terminology.

Area of specialization

  • The candidate must be knowledgeable about correspondence, reports and records, contracts, and statistics.

Additional information

Security and safety

  • The candidate must be bondable.

Transportation/travel information

  • The candidate must have their own transportation.
  • The candidate has access to public transportation.

Work conditions and physical capabilities

  • The candidate should be willing to work under pressure.
  • The candidate must finished the work with in the given time line.
  • The candidate should have an eye for details.
  • The candidate should be required to perform repetitive tasks on frequent basis.
  • The candidate must be able to handle a large case load.
  • The candidate will be expected to manage a large workload.
  • The candidate must work with minimal supervision.

Benefits

  • Health and Financial benefits will be provided to the selected candidate.
  • Under Health Benefits, the selected candidate will receive Dental plan, Disability benefits, Health care plan and Vision care benefits.
  • Under Financial benefits, the selected candidate will receive Group insurance benefits, Life insurance and Pension plan.

How to Apply

If you are interested in applying, apply through the given options.

By email

hr@cupe.ca

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