Administrative assistant

Le Verger, Centre communautaire en santé mentale based in 934 avenue du Chanoine-Scott, Québec, QC G1V 3N7 is inviting applications from suitable candidates for the position of Administrative assistant who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Term or contract or Full time job. The shift timings include Day and Morning.

Employer Name: Le Verger, Centre communautaire en santé mentale
Position: Administrative assistant
No. of vacancies: 1
Salary: $22.57 to $23.57 hourly (To be negotiated) / 35 hours per week
Employment type: Term or contract, Full time
Location: 934 avenue du Chanoine-Scott, Québec, QC G1V 3N7

Also hiring: Farm worker, general

Hiring: Administrative assistant

Job Description

  • The candidate will be responsible for organizing and coordinating seminars, conferences, and other events.
  • The candidate will be responsible for supervising other employees.
  • The candidate must train other employees.
  •  The candidate will be expected to record and prepare minutes of meetings, seminars, and conferences.
  • The candidate must schedule and confirm appointments.
  • The candidate must answer the phone and relay phone calls and messages.
  • The candidate must respond to electronic inquiries.
  • The candidate must compile data, statistics, and other information.
  • The candidate must order office supplies and keep inventory.
  • The candidate will be expected to greet visitors and direct them to appropriate contacts or service areas.
  • The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating information flow.
  • The candidate will be responsible for training, directing, and motivating employees.
  • The candidate must supervise both office and volunteer staff.
  • The candidate must respond to employee inquiries and complaints.
  • The candidate will be responsible for recruiting and hiring employees.
  • The candidate must plan, develop, and implement recruitment strategies.
  • The candidate must plan and control budgets and expenditures.
  • The candidate will be expected to perform basic bookkeeping tasks.
  • The candidate must manage contracts.
  • The candidate must maintain and manage digital database.
  • The candidate must develop and implement policies and procedures.
  • The candidate will be responsible for assigning, coordinating, and reviewing projects and programmes.
  • The candidate must enter data.
  • The candidate will be expected to oversee payroll administration.
  • The candidate must advise senior management.

Job Requirements

  • The candidate should be fluent in French language.
  • The candidate must have a college diploma or equivalent experience in public administration, Accounting and finance, Accounting and business/management, Administrative assistant and secretarial science, general, Executive assistant/executive secretary, Business/office automation/technology/data entry, and Human resources management/personnel administration, general.
  • The ideal candidate will have at least 1 to 2 years of experience in a related industry.
  • The candidate must be able to supervise 5 to 10 people.
  • The candidate must be able to multitask.
  • The candidate must have excellent oral and written communication skills.
  • The candidate should be organised and flexible in nature.
  • The candidate should be a good team player.
  • The candidate must be adaptable.
  • The candidate must be a quick learner.
  • The candidate must have excellent time management skills.

Work setting

  • The candidate must work in community and social services.

Experience and specialization

Computer and technology knowledge

  • The candidate must be familiar with Google Docs, Electronic scheduler, Database software, Accounting software, Microsoft Office, Quick Books, Electronic mail, and Social Media.

Technical terminology

  • The candidate must be familiar with financial terminology.

Area of work experience

  • The candidate must have prior experience in occupational health and safety and human resources.

Area of specialization

  • The candidate must be knowledgeable about reports and records, statistics, invoices, charts, tables, graphs and diagrams, accounting, project management and payroll services.

Additional information

Work conditions and physical capabilities

  • The candidate must finished the work with in the given time line.
  • The candidate should have an eye for details.

Benefits

  • Long term and Other benefits will be provided to the selected candidate.
  • Under Long Term Benefits, the selected candidate will receive Group insurance benefits.
  • In addition to the Long-term benefits mentioned above, the selected candidate will receive Free parking, Employer-paid learning/training, Paid time off (volunteering or personal days), Team building opportunities and Parking facilities.

How to Apply

If you are interested in applying, apply through the given options.

By email

direction@leverger.ca

Note

Please include the following while sending the application

  • Cover letter
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